Administrative Coordinator- (Union) 26-11

Position: Administrative Coordinator (Union)

Position code: 26-11

Position Location: Administration Building

Current Work hours: 40HRS/WK

Compensation Range: $31.84/HR-37.70/HR

If Annualized: $62,080.67-$78,414.34

Position Dates: ASAP

Supervisor: Chief Program Officer

Date Position Posted: 1/14/2026

Internal Deadline: 1/21/2026

Requirements: Bachelor’s degree required. Master’s degree preferred. A minimum combination of ten (10) years’ experience working with MDHHS/PIHP/CMH contract management; auditing, data collection, EMR troubleshooting, testing and correcting errors and data analysis required. Applicants must have the ability to perform several tasks/projects concurrently and have excellent interpersonal skills. Applicants must be interested in progressing their career into leadership roles.   

Testing Requirements: Critical Thinking, Excel, Pivot Table

All internal and external job applicants are required to use UltiPro to apply for this position.  Please see the Sanilac County CMH website at www.sanilaccmh.org and click on “Employment”

Job Description

Job Title:            Administrative Coordinator     

Department:       Data Management

Location:            CMH Administration Building

Supervisor:         CPO

Shift:                      8:00am – 5:00pm Monday - Friday

Classification:      Classification 8

HR Review:           12/2/2019, 10/15/2020, 3/8/2022, 10/24/2022

Prepared Date:    09/18/2019

Prepared By:       Beth Westover

Revision Date:    05/11/2022, 10/24/2022, 01/13/2026

SUMMARY

This position will provide support to the CPO with internal and external audits, data collection, case auditing, monitoring CCBHC performance indicators and contract management tasks. This position will also assist with projects, monitor department tasks, complete reports and provide guidance to staff in the department. This position serves as backup for CPO/CIO reporting and tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assists with overseeing all training, data, QI, and department responsibilities. Assists with overseeing such tasks as BH TEDS, Performance Indicators, Surveys, PIPs, local and regional audits, training software, trainings, etc.


• Assists with EMR system. Is the lead/liaison with the vendor, troubleshoots, tests, sits on committees as assigned, completes ticket requests, etc. Works with vendor, CPO/CIO, and Administration as directed by CPO to create efficiencies and smooth transitions for changes that are needed in EMR. Reports to the CPO on all EMR related matters.


• Responsible for developing and producing reports for the CPO/CIO, staff, Agency programs, the Region, and the State as requested and assigned by the CPO.


• Provides support for internal and external audits, under the direction of the CPO/CIO


• Assists with Contract Management functions and responsibilities as assigned by the CPO, may include but not limited to contract maintenance, contract formats, provider network monitoring, maintaining a list of current contracts, gather rate setting documentation, facilitating contact between residential providers and the clinical treatment team as necessary, etc.


•  Serves as Self Determination/Fiscal Intermediary  Coordinator. Assists clinical and administrative staff with SD/FI contracts, rates, calculations, and correspondence.


• Assists CIO with CARF preparation and review


• Knowledge of MDHHS and Medicaid Standards, Recipient Rights, HIPAA and Confidentiality Rules. Must remain up to date on any changes in all areas.


• Participates in agency committees and attends trainings as directed.


•  Other duties as assigned.

COMPETENCIES

Sanilac CMH staff are dedicated to providing services to the community to improve lives.  When they see a task that needs to be completed, they step in to assist or are first in line to help the Agency in promoting recovery, discovery, and independence.  Each staff member works within their strengths and collaborates with their coworkers so that collectively we are a stronger whole.  Staff provide positive feedback and suggestions to improve the quality of care in the Agency.  They hold their coworkers, the individuals they serve and the community in high esteem.

To perform the job successfully, an individual should demonstrate the following competencies:

 Initiative/Organization/Reasoning:

• Takes initiative and steps in to take on difficult challenges.


• Willing to identify problems and work to resolve them in the early stages.


• Plans and organizes work activities and uses time efficiently.


• Properly organizes and carries out job tasks in a timely manner.


• Know and understands job expectations and is willing to expand job knowledge and skills to be more effective to the Agency and the individuals served.


• Is enthusiastic about the Agency’s Mission and is a positive influence for co-workers and individuals served.


• Demonstrates an understanding of and adherence to Agency policies and procedures and is willing to provide suggestions to make policies and procedures more efficient.


• Is willing to think outside of the box while able to make sound decisions and taking actions based on sound reasoning and weighing possible outcomes.

Ethics/Teamwork:

• Consistently treats all people with dignity and respect.


• Demonstrates expected ethics and principals.


• Accepts responsibility for actions and follows through on commitments.


• Demonstrates ability and willingness to work cooperatively and effectively as part of a team.


• Willingly acknowledges team members and co-workers’ value to your work.

 Emotional Intelligence:

• Verbal and written communication is constructive, effective, respectful, and clear.


• Willing to take the time to learn about co-workers’ personality so that working together is more effective.


• Willingness to ask questions, listen to others’ ideas, and understand how the impact of your work, impacts your co-workers/team.


• Willing/Ability to be cost conscious

SUPERVISORY RESPONSIBILITIES                        

None

 QUALIFICATION REQUIREMENTS:

Bachelor’s degree required. Master’s degree preferred. A minimum combination  of ten 10) years’ experience working with MDHHS/PIHP/CMH contract management; auditing, data collection, EMR troubleshooting, testing and correcting errors and data analysis required. Applicants must have the ability to perform several tasks/projects concurrently and have excellent interpersonal skills. Applicants must be interested in progressing their career into leadership roles.   

 LANGUAGE SKILLS:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.

 MATHEMATICAL SKILLS:

Intermediate Skills:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Has the ability to apply concepts of basic algebra and geometry.

 REASONING ABILITY:

Ability to define problems, collects data, establish facts, and draw valid conclusions. Has the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Michigan Driver’s license.

COMPUTER SKILLS

Proficient with all Microsoft Office based programs including Word, Excel and Access database skills.  Proficient with EMRs.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; stoop/kneel; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence.  An employee in this or any position is expected to support the employment environment.  This includes having lived experience with behavioral health issues.

Welcome to Sanilac County Community Mental Health

AFSCME Employees

In your orientation, you will find several benefits.  You may want to take a moment to review the benefits listed below and costs associated with each of them. You must work over 30 hours per week to be eligible for medical and café benefits. Paid time off accruals are based on hours worked.

*Note if you do not need medical insurance, $233.00 per month (less Social Security & Medicare Taxes) will be deposited into an annuity account.  You will need to set up the annuity account through Nationwide Retirement.

For time off, it is calculated upon the number of hours worked – to reach the maximum benefit, you must work 40 hours per week.