Administrative Mailroom Assistant

Description

Job Summary:
The Mailroom Clerk will play a vital role in ensuring efficient and organized handling of mail and packages within our HOA Management Company. This position involves processing incoming and outgoing correspondence, maintaining accurate records, and providing excellent support to our team and community residents. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities:

• Receive, sort, and distribute incoming mail and packages promptly and accurately.
• Prepare outgoing mail and packages for shipment, ensuring correct postage and documentation.
• Maintain an organized mailroom and storage area, ensuring all items are stored safely and securely.
• Manage delivery and pick-up schedules from various carriers, tracking shipments as needed.
• Assist in maintaining inventory of office supplies and mailroom materials, placing orders as necessary.
• Ensure the confidentiality and security of sensitive documents and materials.
• Provide assistance to employees and residents with mailing inquiries and support as required.
• Support administrative tasks as needed, including filing, data entry, and other clerical duties.
• Perform other duties and responsibilities as assigned by management.

Requirements

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in a mailroom or administrative role preferred.
• Strong organizational skills with an ability to prioritize tasks efficiently.
• Excellent attention to detail and accuracy in handling correspondence and packages.
• Strong communication skills, both verbal and written.
• Proficient in using office equipment, including copiers, scanners, and postage machines.
• Basic computer skills, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work collaboratively and maintain a positive attitude in a team environment.
• Must be able to lift and move packages weighing up to [insert weight limit, e.g., 25 lbs] as needed.