Administrative Maintenance Planner Assistant In Cat Facility

Description

Since 2002, Manufacturing Maintenance Solutions (MMS) has been a trusted name in industrial maintenance, partnering with top-tier manufacturers and Fortune 100 companies to deliver unmatched service and results. Founded on a vision to exceed customer expectations, MMS has built a reputation for excellence, innovation, and unwavering dedication to client success.

At MMS, we don’t just maintain machines—we Maintain Your Success. Our team of highly skilled technicians and engineers is the backbone of our business, and we are committed to attracting, developing, and retaining the very best talent. We provide a supportive and safety-focused environment where our people thrive and deliver exceptional value to our customers.

Why Work with MMS?

• A People-First Culture – We invest in our team so they can deliver excellence.
• Top-Notch Talent – Join a company that values your skills and supports your growth.
• Customer-Centric Approach – Be part of a team that tailors its services to meet real-world client needs.
• Proven Industry Leader – With over two decades of experience, MMS offers the stability and growth opportunities you’re looking for.
• Commitment to Quality – We continually improve our processes and prioritize workplace safety to ensure the best outcomes for our clients and team.

If you’re ready to join a company that values innovation, teamwork, and long-term success, for both our clients and our employees, then MMS is the place for you.

Position:  Administrative Maintenance Planner Assistant
Shift: 1st Shift (8 hours)
Compensation: $20-$25

Position Overview:

The Administrative Maintenance / Planner Assistant supports the maintenance department by coordinating maintenance schedules, managing documentation, and assisting with parts inventory, work orders, and vendor communications. This role plays a critical part in ensuring the smooth operation of maintenance planning and execution processes. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate with technicians, supervisors, and external vendors in a fast-paced industrial environment.

Core Competencies:

• Organization & Planning: Skilled in prioritizing tasks, managing multiple schedules, and maintaining accurate records.
• Attention to Detail: Precise in handling documentation, inventory, and compliance records.
• Communication: Strong written and verbal communication for internal teams and vendor coordination.
• Technical Aptitude: Comfortable working in maintenance software systems and understanding basic maintenance terminology.
• Problem-Solving: Ability to anticipate scheduling conflicts and adapt quickly to changing priorities.
• Team Collaboration: Works effectively with maintenance staff, supervisors, and cross-functional teams.

Key Deliverables:

• Assist in planning, scheduling, and coordinating preventive maintenance and repair activities.
• Manage and maintain maintenance records, including work orders, equipment logs, and parts usage.
• Help track and reorder parts and supplies; coordinate with vendors to ensure timely deliveries.
• Utilize CMMS (Computerized Maintenance Management System) to enter, monitor, and close work orders.
• Support the Maintenance Planner and Supervisor in developing daily and weekly maintenance plans.
• Prepare maintenance reports and assist with KPI tracking for reliability and performance metrics.
• Facilitate communication between maintenance personnel and production/engineering departments.
• Ensure safety documentation and procedures are up to date and accessible.
• Assist with managing contractor/vendor access, quotes, and invoices.
• Help support audits, compliance checks, and maintenance training records.

Requirements

 Required Qualifications:

• High school diploma or equivalent; an associate's degree or certificate in business administration or a related technical field is preferred.
• 2+ years of administrative experience, preferably in a manufacturing or maintenance setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with CMMS or maintenance scheduling software.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and professionalism in handling sensitive information.

Desired Qualifications:

• Experience in a maintenance, engineering, or industrial work environment.
• Familiarity with SAP, MP2, Fiix, or similar CMMS platforms.
• Understanding of maintenance procedures, terminology, and best practices.
• Knowledge of procurement processes and inventory systems.

Technology Requirements:

• Proficient with Microsoft Excel, including basic formulas and spreadsheet management.
• Ability to learn and use CMMS or ERP systems.
• Comfortable using email and digital scheduling tools.
• Familiarity with document management systems (SharePoint, Google Drive, etc.).

Other Requirements:

• Strong attention to detail with a proactive approach to task completion.
• Ability to adapt to changing priorities and meet deadlines.
• Reliable, punctual, and able to work independently and in a team setting.
• Excellent interpersonal skills and the ability to interact with all levels of staff.

Willingness to support emergency planning or after-hours communications as needed 

Benefits:

At MMS, we ask a lot of our team members, which is why we give so much in return. In addition to your competitive compensation and medical/dental/vision plan, we provide the following (waiting period may apply to some benefits):

· Paid Time Off & Holidays: All full-time team members accrue up to 15 days PTO and 10 paid holidays per year. We even allow the carryover of unused vacation time!

· Dress: MMS provides uniforms at no cost to our team members

· Discounts: Everything from cell phones to vacations – we have access to many discounts

· Employee Assistance Program: Available to all employees from day one

· Tuition Reimbursement: MMS offers up to $3000 per year for continuing education (program approval required)

· Plan for the Future: MMS offers all employees the opportunity to establish their own 401K/Roth IRA

· Employee Ownership: Beginning at six months of employment, all employees become part of the Employee-Owned Stock Option Program (MMS covers the cost) – you reap the benefits of our success!

Equal Opportunity:

MMS is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.