Administrative Manager (Finance, IT & Operations)

Job Summary

We are seeking a highly organized, driven Administrative Manager to oversee key internal functions including finance, administrative operations, and IT coordination. This role is ideal for someone with a strong finance background who is ready to expand their scope, take ownership, and grow into a larger leadership role within a fast-growing service-based company.

This is a hands-on, high-impact position with significant growth opportunities for the right candidate.

Key Responsibilities

Finance & Accounting

• Manage Accounts Receivable (AR) and Accounts Payable (AP)


• Oversee timekeeping and coordination with an external payroll provider


• Maintain accurate financial records and reports


• Build, improve, and document finance systems and processes


• Ensure financial accuracy, organization, and compliance

Administrative & Operations Management

• Oversee day-to-day administrative functions


• Create structure, workflows, and documentation for internal processes


• Support leadership by keeping operations organized and running smoothly


• Act as a central point of coordination across departments

IT & Systems Coordination

• Oversee internal tools, software, and systems


• Coordinate with external IT or system vendors as needed


• Troubleshoot basic operational system issues and ensure efficiency

Qualifications & Experience

• 3–5 years of experience in bookkeeping, finance, or administrative management


• Strong experience with AR/AP and financial operations


• Experience in a service-based business (plumbing, HVAC, construction, or similar) is a plus


• Highly organized with excellent attention to detail


• Comfortable managing multiple priorities and wearing multiple hats


• Strong communication and problem-solving skills

Ideal Candidate Traits

• Strong work ethic and sense of ownership


• Positive, solution-oriented mindset


• Self-starter who can work independently with minimal supervision


• Reliable, trustworthy, and growth-focused


• Interested in long-term career development and leadership opportunities

Why Join Us

• Immediate impact role with real responsibility


• Exposure to finance, IT, and operations


• Clear growth and advancement opportunities


• Work directly with leadership


• Join a company that values quality, accountability, and continuous improvement