Administrative Manager - Gethsemane Campus

Description

The Administrative Manager is to help maintain daily and long-term organization of the Gethsemane campus. This postion is dedicated to supporting the mission and vision of the church by ensuring the efficient and effective operations in areas including communications, worship, office management, and membership database. This role serves as the backbone of the church’s daily operations, fostering a well-organized, welcoming, and spiritually uplifting environment for staff, volunteers, guests, and congregants.  

Communications

· Create, design and print the church bulletins for all   worship services, including funerals and weddings

· Create weekly worship reminders and news emails

· Update and edit the Gethsemane website, including the   calendar and events page.

· Submit and maintain the status of communication requests   to the Westheimer Communications team

· Oversee communication to members during “special times”,   including deaths, births, baptisms, 50+ anniversary, All Saints Sunday, etc.  

· Create and update content for outdoor digital signage, and   update internal signage alongside ministry areas. 

· Create and update basic fliers and communication   documents, alongside Communications team. 

Office Management

· Place orders for food service vendors, oversee the inventory, use and maintenance of pantry supplies.

· Answer and return calls to members and visitors when   appropriate or forward to ministry areas

· Send calendar requests for Gethsemane All-Staff events

· Maintain Gethsemane Events calendar  

· Work with ministry areas and missional partners to maintain thorough and accurate information regarding key events taking place   on campus in order to assist callers and visitors. 

· Maintain office/paper supply cabinet and order   supplies/paper as needed, including finance envelopes 

Membership Database

· Serve as record keeper in the Rock (or church database) for everything that affects a   church member (death, baptism, change in any membership status, address, etc.)

· Input new member information into The Rock

· Maintain and update groups, serving teams, event   registrations, and all other aspects of data management in The Rock. 

· Support pastoral and congregational care communications, including: disseminate information   regarding births, deaths, hospital discharges to staff and volunteers; and   write and send notecards; and communicate updates with Westheimer Caring   Ministry

Worship

· Coordinate,   manage, and prepare worship space for services. This includes ensuring check   in cards, donation envelopes, various documents used for specific services   are prepped and ready for our ushers/greeters, and pews are set for services.   

· Coordinate   cleaning and set up with Building Engineer and DTK (custodial services)

Additional Responsibilities 

· Attend weekly staff and worship meetings

· Attend All-Staff Chapel monthly 

· Translate materials, as needed, alongside translators

Requirements

Education:   

· High School Diploma or GED required

Experience:

· Experience with administrative   tasks

· Proficient in Microsoft Suite,   Canva, and basic understandings of database management.  

· Experience with Pages,   preferred

Talents: 

· Excellent written and verbal communication skills

· Team player with strong interpersonal skills

· Enjoy working with a diverse, multicultural staff and   community

· Detail oriented

· Creative, organized and flexible

· Ability to prioritize work and manage multiple deadlines

· Familiar with the language and culture of the United Methodist   church, specifically St. Luke’s – Gethsemane