Administrative / Medical Office Assistant

Company : Genesis Ob/gyn

Job Type : Full Time

Phoenix, Az

Number of Applicants

000+

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Job Description - Administrative / Medical Office Assistant

Position Summary: The Administrative Assistant is essential for providing direct and personal assistance to the manager of the practice. This position is a key contributor to supporting the manager in a clerical, administrative, and organizational capacity and must adhere to the strictest levels of confidentiality and loyalty to honor the integrity of the administration office.

Essential Functions:

Open, sort, organize, and distribute incoming mail
Copy, fax, scan file and prepare administrative documents
Coordinate equipment repairs, returns, and maintenance
Mail check payments for invoices; forward to Accounts Payable
Track provider’s license and certification renewals
Complete paper and on-line credentialing applications and renewals
Assist with maintenance of employee personnel files
Place orders for office meals/lunches
Place orders and tracking for medical and office supplies
Place orders and tracking for staff uniforms
Process and track supply order returns and exchanges
Prepare new hire and benefits packets
Assist with new hire onboarding process, enrollments/training
Schedule office meetings, events, lunches, and arrange educational sessions, as needed including CPR
Screen incoming administration calls
Serve as a liaison between vendors and manager, as needed
Maintain manager’s appointment schedule
Assist in eliminating office waste and reducing costs
Schedule office building repairs and maintenance
Prepare and distribute monthly office calendars
Send call schedules to answering service and hospital L&D departments
Participate with the overall office function
Assist with other duties not specifically mentioned in job description
Follow guidelines as stated in Policies and Procedures and Employee handbook
Create and maintain respectful relationships with co-workers, outside practices, and vendors

Original job Administrative / Medical Office Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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Administrative / Medical Office Assistant

Job Description - Administrative / Medical Office Assistant

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