Administrative Office Assistant - Hiring Urgently

Join our dynamic team where you will be at the forefront of creating a positive and professional experience for our employees and guests. We are Hiring an Office Manager who will encompass a wide range of responsibilities, from providing exceptional office hospitality services to coordinating office logistics and ensuring the smooth operation of our facilities. This role is managing a team of two office services associates.

Hours: 10:00am-7:00pm

Pay: $24 per hour 

*Urgently Hiring for this role- immediate interviews*

Responsibilities:

Office Administration/Reception:

• Supervise daily office operations, ensuring efficiency and adherence to company policies.
• Greet guests in a welcoming and friendly manner
• Prioritize client requests and delegate projects
• Maintain office services by organizing office operations and procedures.
• Oversee the maintenance of office equipment and liaise with vendors for repairs and service.

Mail Handling:

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail, including couriers, registered mail, and deliveries.
• Manage correspondence, ensuring timely and accurate delivery to appropriate recipients.

Copy and Printing Services:

• Coordinate copy services, including high-volume copying, printing, and binding.
• Maintain and organize paper and electronic filing systems for easy access to documents.
• Monitor and replenish office supplies related to printing and copying needs.

Inventory Management:

• Track and manage inventory of office supplies, placing orders as necessary to ensure availability.
• Negotiate with suppliers to obtain competitive prices and maintain cost-effective purchasing.

Facilities Management:

• Liaise with building management for office maintenance and repairs.
• Ensure the office environment is clean, safe, and well-maintained.

Communication and Coordination:

• Serve as a point of contact for internal and external inquiries, providing excellent customer service.
• Coordinate meetings, appointments, and travel arrangements for staff, if necessary.
• Assist in organizing firm events or gatherings.

Qualifications:

• High School Diploma or GED required
• Proven experience (2 years) in office management or related administrative roles, preferably within a law firm or professional services environment.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Demonstrated leadership and team management skills.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Retirement savings plans.
• Paid time off and holidays.

Forrest Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.