Administrative Office Manager

Overview

FMI is a leading consulting and investment banking firm dedicated to serving companies working within the built environment. We partner with clients across construction, engineering, infrastructure, and related industries to help them grow, improve performance, and navigate complex business challenges.

We are seeking a highly organized and service-oriented Office Manager to support the day-to-day operations of our Raleigh headquarters. This individual will serve as the face of the office—creating a professional, welcoming environment for employees, clients, and visitors—while ensuring smooth and efficient office operations.

This is an opportunity to play a key role in shaping the day-to-day employee experience in a growing, collaborative office. You’ll have visibility across teams and the ability to make a tangible impact on office culture and operations.

This role is ideal for someone who enjoys balancing administrative coordination, facilities oversight, and employee support in a fast-paced, team-oriented environment.

This is a full-time, in-office opportunity based in our downtown Raleigh headquarters.

Applicants must be authorized to work in the United States without the need for current or future visa sponsorship.

Responsibilities

• Serve as the face of the office by welcoming guests, vendors, and employees while managing front desk communications and incoming calls


• Oversee daily office operations, including mail, packages, deliveries, and shipping coordination


• Maintain a high-quality office environment through regular walkthroughs, supply management, and coordination of cleaning and maintenance services


• Submit, track, and follow up on facility maintenance requests; act as liaison with building management


• Manage vendor relationships, including performance oversight, contract coordination, and issue resolution


• Coordinate conference room scheduling, meeting setup, catering, and day-of logistics


• Plan and execute office events and employee gatherings, while supporting larger firmwide events


• Support employee onboarding and offboarding, including workspace setup, office tours, access management, and parking coordination


• Assist with office budgeting, expense tracking, invoice processing, and financial coordination for office-related activities


• Provide general administrative support, internal communications, and assist with office space planning and logistics as the team grows

Qualifications

• 2–4 years of experience in office administration, hospitality, or a related role


• High school diploma required; Associate degree preferred


• Experience in a professional services environment preferred


• Experience supporting office operations or facilities coordination preferred


• Strong organizational and time management skills with attention to detail


• Excellent interpersonal and customer service skills


• Ability to manage multiple priorities in a fast-paced environment


• Strong written and verbal communication skills


• Proficiency in Microsoft Office and general office systems


• Ability to proactively identify and address office needs


• Collaborative mindset with a willingness to support team and office initiatives

Additional Information

• Ability to move throughout the office regularly to support daily operations


• Ability to lift up to 25 lbs. occasionally

FMI provides a comprehensive benefits package including paid employee medical insurance, life insurance and long-term disability, as well as additional benefit options. The package also includes a strong 401(k) plan, paid time off, and parental leave.

FMI is an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color,