Administrative Project Manager

Work Authorization: U.S. Citizenship required

Summary/Objective

Five Stones Research Corporation (5SRC) is collecting resumes for proposal efforts supporting a non-defense federal customer in Alexandria, VA. We are seeking experienced professionals to join our established and growing Huntsville-headquartered team upon contract award.

Essential Functions

• Manage the day-to-day administrative affairs of the client. 


• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint. 


• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. 


• Coordinate administrative tasks and oversee designated administrative operations. 


• Accurately enter information into databases/tracking systems. 


• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. 


• Prepare agendas, presentation materials, meeting requests and meeting minutes. 


• Answer and screen incoming calls and direct calls to appropriate action officer. 


• Draft email responses and general correspondence on behalf of the client. 


• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. 


• Compile input for and draft/organize a variety of reports. 


• Compile daily, weekly and monthly social media, web and other relevant metrics reports. 


• Provide expertise in measuring and assessing metrics to inform strategy. 


• Maintain stakeholder email and distribution lists. 


• Ensure effective document management. 


• Maintain templates and resources for OLPA operations. 


• Assist with processing requests for travel, training, and reimbursements. 


• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. 


• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. 


• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills. 


• Consistently communicate with a high degree of professionalism, diplomacy and tact. 

Required Education and Experience

• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).


• Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.


• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.


• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.


• Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.


• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.


• Consistently communicate with a high degree of professionalism, diplomacy and tact.

What We Offer:

• 401(k) Matching


• Company Events


• Dental Insurance


• Employee Recognition Programs


• Health Insurance


• Life Insurance


• Paid Time Off


• Parental Leave


• Performance Incentives


• Student Loan Repayment


• Tuition Reimbursement


• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.