Administrative Project Support

Rifenburg is one of Upstate New York's oldest and largest family-owned construction firms. Specializing in earth moving and restoration of all kinds, Rifenburg makes quick work of landfill expansions and closures, site work, highway and bridge expansion projects and utility installations. We are looking someone to fill a full-time Project Support role at a job office in Syracuse, NY. 

Project Support is responsible for maintaining subcontractor compliance and providing administrative support to one or more construction project teams.

Responsibilities

• Maintains Subcontractor compliance including but not limited to subcontractor agreements, worksheets, insurance, certified payrolls, payments and receipts; reviews for accuracy.


• Processes tax exempt forms, insurance, and W-9’s; maintains compliance in ERP System


• Processes payments and receipt acknowledgements


• Collects and updates job specific safety data for manuals


• Weekly EEO Goals and Compliance including EBO import and LCP Tracker


• Organize and maintain project red books; including weekly toolbox talks.


• Reconcile job-related invoices and packing slips; scans to file


• Files annual subcontractor registration (AC2948)


• Assists with annual Workers Comp audit


• Assists Estimating Department with reviewing bids


• Provide administrative support to Project Managers


• Other duties as assigned

Experience & Requirements

• 2-5 years of administrative experience preferred; construction industry experience a plus!


• Experience and knowledge of a variety of computer programs. Experience with any or all of the following preferred (HCSS HeavyJob; HCSS Heavy Bid; VISTA Viewpoint; Microsoft Systems - Outlook, TEAMS, Excel, Word, Powerpoint, Projects, etc.)


• Demonstrates attention to detail with impeccable organizational skills


• Ability to work under pressure and meet deadlines


• Excellent communication (written and oral) and interpersonal skills


• Self-motivated with the ability to work independently and in teams


• Strong work ethic

Benefits:

• Competitive Wages


• Health & Dental with generous employer contribution


• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) 


• Paid Holidays


• Generous PTO


• .....and more! 

Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.