Administrative Quality Assurance Associate

Shift:

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

Senior QA Associate- Full Time- Day Shift

Administrative Position

Compensation: $22.00 per hour

Lebanon, NJ

Pace® Analytical Life Sciences is seeking an Administrative QA Associate to support our Quality Assurance team through critical administrative, documentation, and record‑management functions. This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and enjoys supporting quality operations in a cGMP‑regulated setting.

As a Senior QA Associate, you will work closely with the QA team to maintain document control systems, manage archival processes, and ensure the accuracy and accessibility of quality records across PLS locations.

Key Responsibilities

• Perform quality assurance and record‑management tasks with a high level of accuracy and attention to detail
• Maintain and organize filing systems, including folder labeling, scanning, filing, and inventory management
• Support senior QA staff by retrieving technical and quality records and ensuring records are readily accessible
• Oversee off‑site archival processes, including record storage and retrieval
• Manage QA report databases and related systems
• Assemble and assign logbooks for laboratory and operational use
• Provide administrative support to both on‑site and remote QA team members
• Contribute to departmental efficiency by offering process‑improvement suggestions and participating in team initiatives
• Promote a positive, collaborative work environment and uphold PLS’s mission and values

Qualifications

Education & Experience

• Minimum of associate degree strongly preferred
• At least 3 years of administrative experience, preferably involving document control or QA support OR
• An equivalent combination of education, training, and experience

Required Knowledge & Skills

• Strong organizational and time‑management abilities
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and shifting priorities
• Strong interpersonal skills; able to work independently and collaboratively
• Effective communication with internal and external stakeholders
• Proficiency in Microsoft Office 365 (Outlook, Teams)

Preferred Skills

• Experience with Adobe Acrobat
• Familiarity with electronic document management systems (e.g., MasterControl eDMS)
• Experience with LIMS
• Experience in an FDA‑regulated environment or knowledge of FDA cGMP regulations

Work Environment & Physical Requirements

This role requires the ability to perform administrative tasks in an office or laboratory support environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits
When you join Pace®, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.