Administrative Receptionist

Description

Overview

Mid-Continent Hospitality, a North Texas leader in hotel development and management, has an opening for a professional administrative receptionist. The position will help support the company's CEO and office staff. This position will directly report to Mid-Continent's Human Resource Specialist.  

Job Description: 

Attend to front desk and greet office visitors

Open & distribute daily mail. Receive and distribute delivery of packages

Manage the shipping of parcels and packages for office staff

Manage scheduling for company CEO

Draft, review and send communications on behalf of company CEO

Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

Answer and respond to phone calls, communicate messages and information to the executive

Prioritize CEO emails and respond when necessary

Coordinate CEO travel arrangements

Maintain various records and documents for company CEO

Organize, assemble, and mail out Account Payables payments

Order office supplies and kitchen supplies

Coordinate office repairs and maintenance requests

Manage copiers, printers, and postage machines

Reconcile Mid-Continent corporate credit card statements (Amex and Chase)

Cut and mail payments out of QuickBooks for Mid-Continent Hospitality

Manage accounts payable email account and distribute emails/invoices to appropriate hotel and copy accountant

Maintain and update property list and distribute as needed

Any other tasks as assigned by the Human Resource Specialist 

Requirements

Must be able to work in office Monday-Friday, 9am-5pm 

Must have proficient communication skills, both verbal and written

High School Diploma