Administrative Services Manager

Launch Your Career with Cook Systems

Ready to elevate your career? Cook Systems, a certified veteran-owned IT consulting firm, has been transforming businesses and careers since 1990. Whether you’re aiming to work with a Fortune 500 company or a small business, we’ve got you covered. 

Our core values—integrity, investment, and innovation—drive everything we do, ensuring you grow and succeed in a dynamic, supportive environment. We understand the importance of work-life balance and personal growth. Our cutting-edge IT consulting partners and FastTrack talent program are designed to help you excel.

Join our forward-thinking team where excellence and creativity are valued every day. Check out what our associates have to say on Glassdoor. Ready to take your career to new heights? Cook Systems is where your journey to success begins!

Administrative Services Manager

Summary: We are seeking a dedicated Administrative Services Manager for a full-time contract position to support staff and business operations. This role involves developing and revising contracts, maintaining fiscal accountability, and working closely with clients to manage administrative and fiscal functions. The manager will review financial reports, provide recommendations, and perform general administrative duties to support program operations. This is a hybrid role requiring in-office presence 1 to 2 days per month, with some in-state travel. Candidates must reside in or be willing to relocate to Tennessee.

Responsibilities:

• Prepare, edit, and finalize meeting minutes and notes for accuracy and distribution.


• Ensure timely storage and sharing of meeting minutes with relevant staff and partners.


• Monitor fund allocation and review expenditures to ensure compliance with funding guidelines.


• Review, monitor, and analyze budgets and expenditures to align with fiscal goals.


• Prepare and submit documents for competitive procurement and track the process.


• Perform general administrative duties to support program operations as needed.

Qualifications:

• Five or more years of increasingly responsible professional administrative experience.


• Proficient in writing and oral communication skills.


• Experience in budget monitoring and expenditure analysis.


• Strategic and critical thinking skills for outcome achievement.


• Creative problem-solving abilities.


• Strong collaboration skills and the ability to work as part of a team.


• Exceptional interpersonal skills with a collaborative and energetic approach.


• Ability to develop and maintain effective partnerships and collaborations.


• Bachelor's degree from an accredited institution (or equivalent experience may substitute).

Why Work with Us

At Cook Systems, we don’t just offer jobs—we build futures. Our team is the heart of everything we do, and we’re committed to supporting you with benefits that go beyond the basics. We want you to feel secure, valued, and empowered from the very beginning of your journey with us. When you join Cook Systems, here’s what you can look forward to:

• Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, complete with dental and vision coverage. With access to one of the nation’s largest networks, you’ll get the care you need for yourself and your family—wherever life takes you.


• Peace of Mind, Every Step of the Way: Protect what matters most with life, critical illness, and accident insurance through Unum. Because your loved ones deserve security no matter what the future holds.


• Flexibility for Life’s Needs: Save money and plan ahead with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent care expenses on your terms.


• Bridging the Gaps: Unexpected costs? No problem. Our Health Gap Insurance through Sunlife helps ensure you’re covered when it counts.


• Your Future Starts Now: Dream big with our 401(k) retirement plan through The Standard. After just six months, you will be eligible to participate, because your future deserves a strong foundation.

At Cook Systems, you’re not just another employee—you’re a vital member of our team. Here, your ideas matter, your contributions shine, and your career will thrive. Together, we innovate, grow, and celebrate success every step of the way. Are you ready to be part of something bigger? Let’s build the future together at Cook Systems.

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