Administrative Specialist 1

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Job Description:

At the Oregon Board of Parole and Post-Prison Supervision, we work in partnership with the Department of Corrections and local community corrections to protect communities and reduce the risk of repeat criminal behavior. Our decisions – guided by law, victim interests, and evidence-based practices – shape prison terms, release conditions, and supervision for offenders in the justice system.

We are seeking a detail‑oriented Administrative Specialist 1 to support the accurate processing and review of Morrissey and Local Sanction actions. In this role, you will ensure requests meet agency policies and OAR requirements, verify supervision types, calculate sanction days, and determine appropriate Board involvement based on case details and risk factors. You will maintain precise records, update sentence computations, track sanctions and revocations, and communicate Board actions clearly and promptly. This position plays a critical role in ensuring accurate, compliant, and timely case processing.

A full example of the position duties and working conditions are located here.

What We Are Looking For

Minimum Qualifications:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Special Qualification:

• Must be LEDS certified or be able to obtain certification within 90 days of hire.  

Desired Attributes:

We are looking for candidates who can demonstrate the following:  

• Exceptional accuracy and attention to detail.

• Ability to interpret and apply Oregon Administrative Rules, Board policies, and statutory requirements with confidence.

• Clear and professional communication skills,

• Ability to work independently in a fast‑paced, deadline‑driven environment while exercising sound judgment and discretion.

• Strong customer service orientation, maintaining professionalism and composure during sensitive or high-pressure inquiries.

• Commitment to confidentiality and adherence to privacy laws, agency policy, and records management standards.

How to Apply

• Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions click apply to work for the state or current state employee.

• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired attributes listed above.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

• Complete any supplemental questions through Workday.

• Attach your current resume (Workday job history may substitute for a resume).

• Warning – Workday will timeout after 20 minutes of inactivity and will not save your application progress. There is now a “save for later” function, if you need to take a break please be sure to click the save for later button to save your progress.

• Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing.

• If you are requesting Veteran’s Preference, you will receive a Workday task to submit your supporting documents.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources

Why Us?
At the Oregon Board of Parole and Post-Prison Supervision, we support a safe and just Oregon by supporting positive change in individuals while maintaining accountability. We’re an agency committed to service excellence and people‑first culture—supporting each other as professionals and individuals while fostering learning, trust, and collaboration.  

Our amazing benefits include:  

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.  

• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.  

• Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).  Police and Fire PERS benefits may be retained if certification is maintained (ORS 238.005) 

• Wellness Resources: Support for work-life balance, health, and overall well-being.  

• Career Development: Opportunities for professional growth and advancement.  

• Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner.  

• Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program.  

• Hybrid Opportunity – This position offers a hybrid work schedule. Currently, staff report to the Salem office every Tuesday, and this schedule may adjust based on business needs. Additional in-office days may be required for training, meetings, or special projects. 

Additional Details

• This recruitment is for one permanent, full-time Administrative Specialist 1 position, and may be used to fill future vacancies.  This position is represented by American Federation of State, County, and Municipal Employees (AFSCME)

• The Board of Parole & Post-Prison Supervision is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the us from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA. 

• The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. 

• *The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. 

• We do not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.  

• Veterans’ and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. 

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

• Finalists will be subject to a computerized criminal history check including fingerprints. Adverse background data may be grounds for immediate disqualification.

• We do not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.

• Veterans’ and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

• Recruiter: Lourdes San Juan

• Email: [email protected]

• Phone (text friendly): 971-453-2829

Helpful Links & Resources 

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job 

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity 

The Board is committed to a program of affirmative action for fair and equal opportunity regardless of race, creed, color, natural origin, sexual orientation, age, marital status, veteran status, or the presence of any sensory or physical disability.