Administrative Specialist

Description

PenBay Technology Group is seeking Administrative Specialists to provide full time support on-site in the Office of Information Counsel (OIC) working as part of contract team with the DoD Office of the General Counsel (OGC).

The candidate selected will:

• Prepare, process, and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense.
• Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
• Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
• Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation.
• Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
• Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
• Input weekly updated information into various case management systems.
• Prepare travel arrangements for federal staff.
• Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment. 

 Active Secret Clearance Required! 

Requirements

 Educational Requirement:

• Years of Experience will be accepted in lieu of a degree.

Required Experience/Skills:

• Two years of relevant experience including using and maintaining SharePoint sites and proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
• Understanding of, DoD, Joint Staff, and the Military Departments standards of practice.

Desired Experience/Education:

• Bachelor’s Degree.
• Previous government, law office, corporate general counsel office, or JAG office      experience.
• DoD experience.

Required Clearance:

• Active Secret Clearance.