Administrative Specialist

SUMMARY

This full-time, on-site role serves as the primary receptionist for the Tukwila, Washington office while also supporting general administrative functions. The position focuses on front-desk operations, guest reception, phone and email communication, and a range of administrative and office-support duties. The ideal candidate is professional, responsive, organized, and comfortable working both independently and as part of a team.

RESPONSIBILITIES

• Serve as the first point of contact for incoming calls, visitors, clients, and vendors.
• Monitor and respond to phone, voicemail, email, and internal requests promptly and professionally.
• Manage front-desk duties including greeting guests, coordinating visitor access, and maintaining a welcoming reception area.
• Assist with incoming and outgoing mail, packages, scanning, copying, and general administrative tasks.
• Maintain logs, records, and filing systems (electronic and physical).
• Provide support to internal teams, including scheduling, document organization, and workflow coordination.
• Offer exceptional customer service in all interactions.
• Protect confidential information and follow firm policies and procedures.
• Perform additional administrative duties as needed.
• Ability to lift and carry 10 pounds or more.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite.
• Strong customer service orientation.
• Ability to work collaboratively in a team-oriented environment.
• Self-motivated with exceptional organizational skills and adaptability.
• Strong attention to detail and ability to manage multiple tasks.

EDUCATION

• High school diploma required.
• College degree preferred.
• Recent graduates or candidates with 2–3 years of relevant administrative or reception experience are encouraged to apply.  

PHYSICAL DEMANDS

This role requires frequent sitting and standard office physical activity. Must be able to lift 10 pounds or more as needed.

WORK ENVIRONMENT

Typical office environment with quiet to moderate noise levels. This is a full-time onsite position, Monday through Friday, 8:00 a.m. to 5:00 p.m.

We offer a comprehensive compensation and benefits package, including salary commensurate with experience and accomplishments. 

BENEFITS

• Medical, Dental, Vision, Life Insurance
• 401(k) with company match
• All Federal Holidays Observed
• Birthday Holiday
• 15 Days PTO Accrued During First 5 Years
• Employee Resource Groups
• And more!

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential. All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received, only qualified candidates will be contacted for consideration**