Administrative Specialist

Do you enjoy keeping things organized, supporting teams behind the scenes, and helping a growing company run smoothly? Are you early in your career and looking to gain hands-on experience in administrative operations, HR support, and office management?

Avid Core is seeking an Administrative Specialist to support day-to-day administrative and operational activities for our Washington, D.C. office. This is a junior-level position ideal for a recent graduate or early-career professional interested in learning how a small, growing organization operates.

This role will support onboarding, office operations, technology coordination, and employee activities, and will work closely with the operations manager and company leadership.

To Apply: Submit resumes and cover letters through this posting.

Candidates from all backgrounds are welcome to apply for our open positions and to join our bench of talented professionals.

Salary Range: $40,000 – $55,000, based on experience and qualifications.

Overall Responsibilities:

• Provide general administrative support to the operations team and company leadership


• Assemble mailings, coordinate with postal service, and track mailings and shipments


• Support onboarding and offboarding activities for employees, including paperwork coordination and checklist tracking


• Assist with distributing, tracking, and coordinating company technology and equipment


• Maintain records related to office facilities, vendor contacts, and building management communications


• Support administrative aspects of office leases, service agreements, and facility needs


• Assist with scheduling meetings, coordinating calendars, and preparing basic meeting materials


• Help plan and coordinate company lunches, employee activities, and internal events


• Maintain organized electronic and physical files, trackers, and shared documentation


• Support basic HR administrative tasks, such as maintaining employee records and tracking policy acknowledgements


• Assist with drafting, formatting, and updating internal documents and policies under guidance


• Help track employee work locations and support administrative research related to state tax or compliance requirements


• Develop and maintain simple spreadsheets and trackers to support operations and reporting


• Assist with responding to internal requests and follow-ups in a timely and professional manner


• Provide general office and administrative support as needed


• Other duties as assigned

Qualifications/Skills:

• 0–2 years of administrative, office support, or related experience


• Recent graduates or candidates with relevant internships or part-time experience are encouraged to apply


• Interest in administrative operations, HR support, or office management


• Strong organizational skills and attention to detail


• Proficiency with Microsoft Office Suite, particularly Word and Excel


• Ability to follow established processes and maintain accurate records


• Strong written and verbal communication skills


• Ability to manage multiple tasks and meet deadlines with guidance


• Professional demeanor and ability to work in an in-office environment five days per week

We’re looking for someone who is:

• Organized and detail-oriented


• Eager to learn and take direction


• Experience with FOIA compliance desired but not required


• Comfortable supporting multiple team members


• Reliable and consistent in completing assigned tasks


• Professional and courteous in day-to-day interactions


• Team-oriented and willing to help where needed


• Interested in growing administrative and operational skills over time


• Has access to personal transportation to deliver postage and packages

Education:

High School diploma or higher with experience or an interest in Business Administration, Human Resources, Communications, or a related field preferred.

Benefits:

• Comprehensive health insurance


• Vision, dental, and short-term and long-term disability


• 401K with employer match (after six months of employment)


• Federal and non-federal paid holidays


• Flexible paid time off


• Generous bonus program based on firm and individual performance


• An opportunity to learn and grow in an inclusive and supportive environment with a fun team

Location:

The position is based in Washington, D.C. Candidates will be expected to work on-site five days per week.

Accommodation:

Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodation as needed. Contact [email protected] to request an accommodation to participate in the job application and/or interview process.

Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington, D.C. metro area. We provide effective professional services and communications support to public and private sector clients.

Avid Core is an equal-opportunity employer and operates a drug-free workplace.