Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Administrative Specialist performs complex administrative work and serves as the main point of contact for families in Juvenile Court. The Administrative Specialist will establish continuous methods of communication with the Juvenile Court Administration and with families involved within the court system. 

About The Superior Court:

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time.  We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School Diploma or GED

Experience:

• Two (2) years of responsible clerical and/or administrative experience

OR

Combined Education and Experience Qualifications:

• An equivalent combination of post-secondary education or job-related experience may substitute on a year-for-year basis.

Our Preferred Candidate Has:

• Knowledge of the child welfare system
• Associate's degree

Knowledge, Skills, and Abilities:

Knowledge of:

• Customer service principles
• Office practices, procedures, and processes  
• Microsoft Office Suite, e.g., Outlook, Excel, Word, and PowerPoint 

Skill in:

• Operating various office equipment and machines 
• Communicating effectively; both verbally and in writing 
• Using critical thinking skills to perform work functions accurately and professionally

Ability to:

• Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions
• Process and handle confidential information with discretion
• Plan, organize, and maintain workflow. 
• Work independently and/or as part of a team. 
• Exercise discretion in handling and working with sensitive and/or confidential information. 
• Establish and maintain effective working relationships. 
• Use effective time management skills to handle multiple tasks at one time
• Excel in a high volume and time sensitive work environment
• Problem-solve a variety of situations

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides a variety of moderately complex customer service on the telephone or in person; explains policies, procedures, and regulations.
• Receives, sorts, reviews, and processes specialized paperwork, forms, letters, and memos, reviewing then for sufficiency of information, conformity, completeness, timeliness, and all required documents.
• Provides information, instruction, and assistance to the public, other agencies and/or other County employees.
• Responds to inquiries and concerns from the public and other agencies; resolves complaints.
• Enters, edits, and retrieves data from a variety of electronic systems; may verify accuracy of lower-level employees' work.
• Creates, updates, and maintains moderately complex spreadsheets, databases, and reports.
• Determines and computes fees; receives, verifies, and accounts for checks, money orders, credit and cash payments made in person or by mail; reconciles and balances monies received against transaction totals.
• Schedules appointments and meetings for individuals and groups; prepares meeting material and attends meetings as necessary.
• May explain how to perform their work to others.
• Performs other duties as assigned.

Working Conditions: 

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking.

The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

Selection Procedure - Maricopa County

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.  

Apply Now!

Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County. To learn more about how that may affect you please click here.

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. 

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. 

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. 

Judicial Branch facilities are located throughout Maricopa County.  This position may be reassigned to other locations.  Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

Apply Now!