Administrative Specialist

Agency

NC State Highway Patrol

Division

NC State Highway Patrol

Job Classification Title

Administrative Specialist II (S)

Position Number

60029790

Grade

NC09

About Us

The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.

Description of Work

The NC State Highway Patrol (NCSHP) is seeking an enthusiastic team member to join our agency as an Administrative Assistant. The Administrative Assistant will provide a wide variety of administrative functions for lawyers and professional level personnel in a government law office setting.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $41,206-$64,386 Salary Grade: NC09

Click here to learn about employee perks and benefits

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This position is located at:

512 N. Salisbury Street

Raleigh, NC 27610

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Management Prefers:

• Excellent computer skills including proficiency in MS Office applications (Word, Excel, Access, PowerPoint, Adobe).
• Able to work well in a team environment and adapt to new/unexpected situations; display good initiative in anticipating needs.
• Knowledge of the principles and practices of tracking and processing legal documents.
• Knowledge of the principles and practices of state government.
• Knowledge of office procedures, practices, and equipment to include computer, copier, fax and scanner.
• Excellent interpersonal skills.
• Use of courtesy and tact while engaging with internal customers and in performing public contact and communication duties that may be sensitive and/or confidential in nature.
• Current North Carolina Notary Public Commission

Key Responsibilities include but are not limited to:

• Independently research issues to respond to correspondence or to facilitate a reply by the appropriate section professional, will manage the calendars for the professional staff, including the multiple department lawyers, which are extremely critical due to court and other legal deadlines.
• Position must be able to establish priorities, coordinate administrative activities and research issues needed for problem solving or decision-making as much of the correspondence is of a legal nature making it essential that immediate and appropriate action is taken.
• Position requires the ability to maintain a professional demeanor when confronted with highly sensitive issues and extremely irate, demanding, or emotionally upset individuals.
• Provides notary services to the Commander's Office and entire staff.

Position/Physical Requirements:

·Typical work schedule: Monday-Friday; 8:00am-5:00pm

Note: Qualified recommended applicant(s) must undergo and successfully pass:

·Criminal Background Investigation

·Drug Screening Test

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma

AND

four years of related administrative experience; or equivalent combination of education and experience.

The NC State Highway Patrol (NCSHP) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

https://www.ncshp.gov/

The Mission of the North Carolina State Highway Patrol is to protect our State with integrity, loyalty, and professionalism. The North Carolina State Highway Patrol will excel as a national leader in public service through innovative law enforcement, strategic preparedness, and community engagement.

The Office of the SHP General Counsel (OGC) provides executive management and managers oral and formal written legal opinions on laws, constitutional provisions, administrative rules and regulations, court decisions, and other precedents impacting the department's policies and Operational procedures. This section drafts departmental rules and regulations, operational guidelines, contracts, department-sponsored legislation, and other legal documents. Attorneys in the OGC provide oral and written responses to inquiries by federal, state, and local officials including Legislators, judicial officials, law enforcement personnel, and citizens about the department's policies and practices and the statues and regulations it enforces. The OGC advises the Patrol Commander and executive management on the merits of litigation against or on behalf of the department.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace.  NCSHP supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Application Resources
State of North Carolina Hiring Process Information here.

Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted. 
  
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. 

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. 

All applicants must complete and submit a state application for employment using the Oline Application System for the State of North Carolina by 11:59pm on the night before the closing date listed or the application will be deemed untimely and will not be processed.  

Please make sure that you have entered all necessary information on your application.  Once you hit submit you will not be able to edit or reapply to this position to add information or attachments even if you withdraw your application.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.  

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application.  If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCSHP is committed to the full inclusion of all qualified individuals. As part of this commitment, NCSHP will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
 
Employment Eligibility
It is the policy of the State of North Carolina and NCSHP that all employees provide proof of employment eligibility (immigration and naturalization) before or on the first day of employment.   We participate in E-Verify (Employment Eligibility Verification System).

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Angela Anita Avant-Jones

Recruiter Email:

[email protected]