Administrative Specialist

One Federal Solution (OFS) is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) with over two decades of experience supporting Defense and Civilian agencies. We specialize in business intelligence, acquisition and procurement, and other professional services, delivering high-performance solutions for government partners. As a Administrative Specialist based in Austin, TX, you will play a critical role in supporting a federal government client by ensuring accurate data management and administrative support across complex case files and investigative packages.

Key responsibilities include:

• Review and process case files, ensuring all required information is complete and accurate
• Maintain and organize both physical and electronic records
• Enter and update information in databases and tracking systems
• Request and gather additional information as needed to support case processing
• Assist with handling petitions, claims, and related documentation
• Identify and correct missing or inconsistent information in files
• Track case status and ensure deadlines are met
• Prepare and distribute documents, including reports and court-related materials
• Support team members and leadership with document collection and case file completion
• Communicate with internal teams, law enforcement agencies, and other stakeholders as needed
• Provide general administrative support related to case management

Required Qualifications:

• Undergraduate degree
• Proficiency with Microsoft 365, including spreadsheet and word processing tools
• Ability to create and manipulate spreadsheets
• Experience entering, extracting, and retrieving data from databases
• English proficiency

Preferred Qualifications:

• Experience reviewing and analyzing data from multiple sources
• Experience maintaining and managing case or project files in both paper and electronic formats
• Experience preparing and formatting management or program reports
• Experience reconciling data inconsistencies and correcting reports or correspondence

• Comprehensive health insurance coverage (medical, dental, vision)
• Paid time off and federal holidays
• Retirement plan options
• Professional development and training opportunities
• Supportive work environment with opportunities for growth