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Job Description:

Are you organized, detail-oriented, and passionate about supporting Oregonians? The Oregon Public Utility Commission (PUC) is seeking an Administrative Specialist 2 (AS2) for our Administrative Support Unit. In this role, you will be a part of delivering critical administrative support and coordination to legal and regulatory specialists in the agency’s Administrative Hearings Division (AHD).

The PUC’s mission is to ensure Oregonians have access to safe, reliable and fairly priced utility services that advance state policy and promote the public interest. We use an inclusive process to evaluate differing viewpoints and visions of the public interest and arrive at balanced, well-reasoned, independent decisions supported by fact and law.

What will you do?

You will assist the Administrative Support Manager, Chief Administrative Law Judge (Chief ALJ), individual Administrative Law Judges (ALJs), and help coordinate with the regulatory programs in the ongoing direction and support of the Administrative Hearings Division (AHD). AHD is an independent division that supports the Commission’s decision-making activities, manages the Commission’s contested cases and rulemaking processes, and assists with the Commissioners’ executive actions. In this position you will:

• Serve as the primary point of contact for documents submitted to the Commission via the agency’s electronic filing center.

• Coordinate with external agency stakeholders and PUC staff, for the efficient flow of, and appropriate administrative action(s), for regulatory filings submitted to the Commission.

• Prepare official administrative and litigation files for agency contested case dockets, to ensure proper retention and appropriate identification, categorization, and designation of confidential/restricted status.

• Coordinate a variety of agency regulatory programs, as assigned in the ongoing direction and support of AHD.

• Identify and track deadlines and timeframes for the Commission and ALJs.

Working Conditions:

The person in this position must be available to work outside of regular business hours, as needed, generally from 6:00 p.m. to 8:00 p.m., to support the agency’s public comment hearings. On occasion, work requires overnight travel within the state of Oregon.

Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; 

OR
 

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Requested Skills:

The most competitive candidates will demonstrate the following requested skills:

• Work experience proofreading a variety of complex documents for spelling, punctuation, grammar, format, syntax, and presentation by utilizing an established standard or style guide such as APA, Chicago, or Oregon Appellate Court.

• Advanced proficiency using Microsoft Office Products (i.e. Word, Excel, Outlook, Teams, and PowerPoint) in a professional business setting. 

• Work experience utilizing Adobe Pro to create, edit, combine, sign and convert PDF documents.

• Work experience handling and securing confidential documents both electronically and in hard copy, preferably in support of a legal office or regulatory setting.

• Work experience scheduling, hosting, taking meeting minutes, and coordinating all facets of in-person and virtual meetings.

• Work experience supporting the development, maintenance and improvement of business processes relating to ensuring documents, notices, and information comply with applicable statutory requirements.

• Work experience in performing technical or administrative support functions requiring independent judgement, decision making, and problem resolution.

Hybrid Work:

The PUC’s office is located in downtown Salem, near the State Capitol.

Currently, employees who live in the State of Oregon may request approval for hybrid work (generally performed from the employee’s personal residence). Incumbent MUST work in-person, at the Salem office, one day per week, or at times with greater frequency to support business needs. Hybrid work is evaluated periodically by the agency to ensure business needs are being met and can be adjusted at any time.

Benefits of joining our Team:

• Work/life balance including 11 paid holidays a year, 24 hours of personal business, 8 hours of sick leave per month, and vacation accrual starting at 8 hours per month.

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Potential eligibility for the Public Service Loan Forgiveness Program.

More information about the PUC can be found at, www.oregon.gov/PUC

How to Apply

To submit a complete application, you must use the State of Oregon “Workday” recruitment system. Using the Workday system:

1) Click “Apply” at the top of this job announcement;

2) Create a new Workday account OR login to your existing Workday account;

3) Complete and submit your electronic application; and

4) Upload a resume as an attachment to your Workday application and update your Workday work history, detailing how you meet the above “Minimum Qualifications” and “Requested Skills” for this position.

**If you are a current employee of the State of Oregon, you MUST apply through your internal State of Oregon employee Workday account.**

Attention all candidates!

• Please ensure you’ve provided a thorough and updated application, including resume, as it pertains to the position for which you are applying. The information in your application will be used to complete the Equal Pay Analysis to determine salary placement upon hire.  For further information, please visit the Oregon Department of Administrative Services’ Equal Pay homepage.

• Please note: the salary listed above, is the non-PERS (Public Employee Retirement System) qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS employee contribution). Please review the Employee Benefits page for more details.

• The State of Oregon does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

• This position is classified as an Administrative Specialist 2 and is not represented by a union, is eligible for overtime with supervisor approval, and is a non-exempt position.

• Questions about how to apply? Please visit the Workday Application FAQ, here.

• The PUC will consider only complete applications submitted in Workday by the closing date/time posted on this announcement.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact PUC Human Resource Analyst Jessica Leedham at 503-580-5740.

Additional Information about Employment with PUC: 

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans, Disabled Veterans & State Servicemembers Resources. NOTE: If requesting preference, please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

• United States Employment Eligibility: The Oregon Public Utility Commission does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Public Utility Commission is an E-Verify employer. If you are a successful candidate, you must present your I-9 acceptable documents for employment verification.

• If hired, you may be required to provide facts about past employment and present financial interests if they could be connected with the businesses regulated by the PUC.

• Qualified candidates whose training and/or work experience most closely match the requested skills of the position may be eligible for an interview. Applications will be screened for consistency of information and professional communication skills (i.e., clarity, conciseness, attention to detail, spelling, grammar, etc.).

• Hybrid work may be provided to PUC staff in accordance with the Department of Administrative Services (DAS) statewide policy, 50.050.01. Currently, employees may request approval for hybrid work (generally from the employee’s personal residence). Requests are evaluated based on the agency’s business needs. Staff with approval for hybrid work must demonstrate suitability for remote work, have access to a high/speed internet connection that meets or exceeds the minimum acceptable requirements, and maintain a workspace supporting confidentiality of protected/sensitive information

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

• This recruitment will be used to establish a list of qualified candidates; this list will be used to fill the current opening and maybe used to fill other openings as they occur.

• The pay and benefits on all announcements may change without notice.

The PUC is an Equal Opportunity; Affirmative Action Employer committed to an inclusive and diverse workforce.