Position Title: Administrative Specialist 2 - Secondary/Postsecondary Transitions  

Classification: Administrative Specialist 2  

Salary: $4,312 – $5,988 ($4,611 - $6,401 PERS)  

Type: Permanent, Full-time, Non-Exempt  

We are seeking an Administrative Specialist 2 - Secondary/Postsecondary Transitions to join our Office of Education, Innovation, and Improvement at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).    
  

This position follows a hybrid work model. Onsite presence will be  when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office. 

What you will do!   

This position provides administrative support to the SPST Director and team by assisting in the administration of guidelines, publications, and project/program monitoring in support of the administration of Secondary and Post-Secondary Transitions (SPST) programs and grants. In addition, this position performs administrative research, analysis, and evaluation in support of the SPST team.   
 

Typical duties include: 

• Providing administrative support to the SPST Director and team. 

• Monitoring and tracking grant expenditures and deliverables, procurement processes, creating grant and project progress reports, and other program and project related duties. 

• Researching information and responding to inquiries from other offices within ODE, local education agencies, State agencies, community partners, and state and federal legislator offices, and members of the public.   

• Establishing and maintaining procedures to coordinate SPST activities and organizing and documenting projects, policies, procedures using various tools (e.g., Microsoft, Smartsheet, Google, etc.)   

Please click here to view the full position description 

If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application.  Once the job posting has closed, you will not be able to access the posting. 

Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.  

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR  

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR  

An equivalent combination of education and experience. 
 

Preferred Skills & Knowledge (Desired Attributes): A cover letter is  and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.   

• Strong organizational, coordination skills to support CTE programs and grants, and timelines across multiple initiatives.  

• Clear professional communications skills, including drafting correspondence, maintaining records, and supporting communication with districts, colleges, and workforce partners.   

• High attention to detail and accuracy, particularly in tracking data, documentation, and compliance-related materials for state and federal CTE programs.   

• Customer-service and relationship-centered approach, working effectively with educators, administrators, and external partners across Oregon.  

• Technical proficiency and adaptability, including comfort with office systems and application, web technology, shared databases, and learning program-specific tools and reporting processes.  

• Commitment to equity, confidentiality, and professionalism, supporting inclusive CTE systems and handling sensitive information with discretion.   

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.    

Our Agency Mission and Office Culture:  

The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.  

This position is in the Office of Education Innovation and Improvement (EII) and will report to the Director of Secondary Postsecondary Transitions. The Secondary Post-Secondary Transitions team reports to the Assistant Superintendent for Education Innovation and Improvement. The work of EII impacts local school districts, education service districts, professional associations, and other agencies involved in education and workforce development programs in kindergarten through post-secondary. Staff members will work with a variety of state agencies and individuals on educational program planning, curriculum development, professional development for teachers and administrators and implementation of federal and state laws while supporting compliance with regulations. 

 
 
Oregon State provides amazing benefits! Follow the link below to learn more:  

Oregon Job Opportunities : Benefits : State of Oregon  

Application Resources & Information:  

• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting to have the preference considered.  

• Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.  

• The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.  

• Please contact [email protected] if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.  

• Oregon Job Opportunities: How to Apply (Internal & External)  

• Understanding the State Application Process  

• Resources for Job Seekers  

Additional Information:  

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.  

• Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.  

• Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.  

• Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.  

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.  We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.   If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.   

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