Administrative Specialist 2 (SONL Board Assessment Specialist)

SONL Board Assessment Specialist

Administrative Specialist 2
Oregon Board of Parole & Post-Prison Supervision
Salem, Oregon (Hybrid)

At the Oregon Board of Parole and Post-Prison Supervision, we work in partnership with the Department of Corrections and local community corrections to protect communities and reduce the risk of repeat criminal behavior. Our decisions – guided by law, victim interests, and evidence-based practices – shape prison terms, release conditions, and supervision for offenders in the justice system.

As part of our Sex Offender Notification and Leveling (SONL) Unit, you’ll play a key role in a statewide program that determines notification levels for registrants, processes relief and reclassification requests, and ensures compliance with Oregon statutes and rules. Using risk assessment tools, case research, and analytical methods, you’ll make clear, defensible recommendations that help inform public notification and support community safety.

What You’ll Do:

• Assess Risk: Apply laws, rules, and policies to determine which risk assessment tool applies to each case and complete assessments to establish sex offender notification levels.

• Research Records: Gather and review detailed criminal history and case information using various court and law enforcement systems, along with other sources.

• Process Requests: Review and process offender or attorney requests for reclassification or relief from sex offender registration.

• Communicate Clearly: Respond to inquiries from law enforcement, legal professionals, and agency leadership. Explain procedures, assessments, and outcomes in a clear and professional manner.

• Support Program Integrity: Help monitor program compliance, recommend policy updates, and support long- and short-term program goals.

View the entire job description here.

What We Are Looking For

Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; 

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Special Qualification:

• Must demonstrate and maintain a high level of integrity and credibility, as this position may require providing sworn testimony in court proceedings.

• Must be LEDS certified or be able to obtain certification within 90 days of hire.

Desired Attributes:

We are looking for candidates who can demonstrate the following:

• Experience conducting assessments using evidence-based practices.

• Ability to gather and review data from multiple sources to support decision-making and ensure accuracy.

• Proficiency in understanding and applying laws, rules, policies, or guidelines relevant to program operations.

• Strong ability to document findings and maintain records clearly, thoroughly, and in compliance with confidentiality requirements.

• Effective written and verbal communication skills, including the ability to explain processes and findings to diverse audiences.

• Demonstrated commitment to confidentiality, ethical practices, and handling sensitive information appropriately.

• Experience supporting audits, identifying process improvements, and contributing to operational goals within a program or administrative setting.

• Demonstrated respect for diverse perspectives and ability to apply fair and unbiased practices.

How to Apply

Ready to join our team?

• External Applicants: Click “Apply” on the job posting to submit your application.

• Current State of Oregon employees: Apply via your employee Workday account.

Important Application Requirements: All applicants must submit both a current resume and cover letter. Your cover letter should demonstrate how your experience meets the desired attributes listed in this posting. Generic or vague cover letters will not be accepted.

Only complete applications received by the deadline will be considered. Applications submitted without a resume and cover letter may not be reviewed.

Why Us?

At the Oregon Board of Parole and Post-Prison Supervision, we support a safe and just Oregon by supporting positive change in individuals while maintaining accountability. We’re an agency committed to service excellence and people‑first culture—supporting each other as professionals and individuals while fostering learning, trust, and collaboration.

Our amazing benefits include: 

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare. 

• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service. 

• Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).  Police and Fire PERS benefits may be retained if certification is maintained (ORS 238.005)

• Wellness Resources: Support for work-life balance, health, and overall well-being. 

• Career Development: Opportunities for professional growth and advancement. 

• Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner. 

• Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program. 

• Hybrid Opportunity – This position offers a hybrid work schedule. Currently, staff report to the Salem office every Tuesday, and this schedule may adjust based on business needs. Additional in-office days may be required for training, meetings, or special projects.

Additional Details

• This recruitment is for one permanent, full-time Administrative Specialist 2 position, and may be used to fill future vacancies.  This position is represented by American Federation of State, County, and Municipal Employees (AFSCME).

• The Board of Parole & Post-Prison Supervision is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the us from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

• The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

• *The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

• We do not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.

• Veterans’ and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

• Recruiter: Cassie Graham

• Email: [email protected]

• Phone (text friendly): 503-949-6169

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

The Board is committed to a program of affirmative action for fair and equal opportunity regardless of race, creed, color, natural origin, sexual orientation, age, marital status, veteran status, or the presence of any sensory or physical disability.