Administrative Specialist (CL2)- Office of Student Records

The University of Maine at Presque Isle (UMPI) is seeking a full time, on-campus, Administrative Specialist (CL2) for the Office of Student Records.  This is a pivotal role in the Office of Student Records that reports directly to the Executive Director of Student Records/Registrar. This position is not just about handling clerical duties, but about ensuring the efficient functioning of the entire office.

The schedule for this position is Monday-Friday, 8:00-4:30pm. Weekend hours will be required in May for Commencement. 

The starting rate for this part-time position is $20.39 (non-negotiable) for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

For a complete list of responsibilities and qualifications, please review the complete job description.

Required Qualifications: 

• High school diploma or equivalent (G.E.D.) 


• Two years working in academic records, including some lead experience. Additional qualifying experience may substitute for the education required for the assigned position.


• Excellent interpersonal skills, ability to function as a team member


• Excellent oral and written communication skills


• Excellent analytical and organizational skills

Preferred Qualifications: 

• Knowledge of Google Drive and OneDrive


• Knowledge of Microsoft Excel or Google Sheets


• Experience with an automated student information system


• Experience with an automated degree auditing system

How to apply 

Materials must be submitted via “Apply Now" below or visit the UMPI Careers Page at http:// umpi.careers.maine.edu /.  

For application to be considered complete you must create an applicant profile (application) and submit ALL of the following: 

• Cover letter


• Resume

Important Information About the Recruitment Process:

• For full consideration, applications must be received by September 4, 2026. Applications received after this date may be reviewed at the discretion of the University.


• Finalist candidates will be asked to provide a list of professional references.


• A background check will be conducted for the selected candidate.


• Please note: The University is unable to consider applicants who require visa sponsorship.

About the University 

For more than a century, the University of Maine at Presque Isle (UMPI) has helped students build successful professional careers. UMPI offers life-changing opportunities in a caring, small-university environment for 3,000 traditional and non-traditional students from Maine, across the United States, and around the world. 

To learn more, visit the University of Maine at Presque Isle website.

Situated on 150 acres amidst the rolling hills and potato fields of northern Maine, UMPI strives to be the region’s premier learning institution while helping to stimulate cultural and economic development throughout Aroostook County and the State of Maine. Serving as an educational and cultural center for the area, university facilities host lectures, academic programs, concerts, dance performances, art exhibits, and plays that benefit the entire region. You can also explore community resources and regional attractions by reading more about what Aroostook County has to offer.

Equal Opportunity Statement-The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you have any questions, contact Safety and Security 111 Campus Center 181 Main St., Presque Isle, ME 04769 Phone: (207) 768-9580.