Administrative Specialist ( Full-time)

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

WHAT WE ARE LOOKING FOR:

Administrative Specialist ( Full-time)

Location: Onsite Arlington Heights

Days/Hours: Monday - Friday, 9:30 am - 6:00 pm

WHAT A TYPICAL DAY LOOKS LIKE:

• Greet patients professionally and courteously, both in person and on the phone 


• Perform clerical and administrative duties while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule 


• Schedules meetings,  coordinating location and attendees 


• Assist with project work/account management  


• Gather, log and organize phone data and statistics from inbound call center team members 


• Backup to other departmental functions; patient scheduling, order processing, schedule coordination, email/chat communications


• Track, maintain and order facility supplies as needed 


• Schedule and coordinate food for office breakfast and lunches  


• Support management team with all other assigned tasks 


• Perform all other duties as assigned 

QUALITIES YOU SHOULD POSSESS:                             

• Solid, concise verbal and written communication skills 


• Exhibits composure in busy, fast paced environment


• Possess exceptional typing skills with speed and accuracy 


• Organized, with high level of coordination for multiple tasks  


• Work effectively with cross-function teams to achieve shared objectives 


• Adaptable to adjustments in project requirements and unexpected changes
  


• Flexibility to adapt quickly to any disruptions or changes in the day 


• Ability to be resourceful and take initiative making independent decisions when issues arise


• Multitasking and time management skills, with ability to prioritize tasks 

EDUCATION, EXPERIENCE & REQUIREMENTS:                                                                                                                          

• Associates degree (or equivalent) in relevant field, preferred


• Proven success in business setting, working with all levels of management
  


• Relevant prior experience favored working in medical/office setting


• Prior data entry/word processing experience


• Proficiency in Microsoft Office Suites (emphasis on Word, Excel)
  

BENEFITS & PERKS:

• Competitive pay and growth opportunities


• Paid on-site training


• 401(k) with company match, when eligible


• Multiple private health insurance options                                                 


• Paid time off plus designated holidays
  


• Annual uniform allowance


• Quarterly appreciation breakfast/Lunch