Administrative Specialist II - Division 9 Project Development

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Administrative Specialist II (S)

Position Number

60089137

Grade

NC09

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This is an anticipated vacancy.

This posting is for an Administrative Specialist II position in the Division 9 Project Development unit. The primary purpose of this position is to provide administrative and technical assistance to the Division Project Development unit. This position supports the unit by gathering, analyzing, editing, and reporting information for the various functions and responsibilities assigned to the unit. The position provides support in the preparation of contract documents, bidding/award process, purchase order creation, and contract execution. The position collects and edits confidential reports, proposals, and consultant submittals and is responsible for the payment and tracking of all invoices in coordination with Project Managers. The position will also monitor funding, contract, and purchase order balances to prevent overdrafts. The position will receive inquiries from citizens and other external customers and coordinate with Project Development staff to provide timely responses. The position will assist with all the unit personnel tasks including but not limited to attending HR trainings, onboarding, and SAP role requests. This position requires strong computer literacy and the ability to learn new systems quickly.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC09 / $41,206 – $72,113

Management prefers applicants with the following:

• Experience reviewing detailed documents and records for accuracy and completeness.
• Experience with Microsoft Office using programs such as Access, Word, and Excel.
• Experience completing and/or maintaining records and reports.
• Experience interpreting and/or explaining policies, procedures, and laws.
• Data entry experience entering and extracting information from a mainframe database or web based.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Amarah Terrele Davis

Email:

[email protected]