Administrative Specialist - Lakeland, FL

\nJob Title: Administrative Specialist \nLocation: Lakeland, FL\n\n \n \n\n\n \nAs an Administrative Specialist, you will provide support to both Site Director and Leadership team. The Administrative Specialist will support the enhancement of the entire employee life-cycle experience, including on-boarding, growth and development, and culture/engagement. The operating hours are Monday to Friday, 8:00am - 4:30pm EST. \n \n \n \n\n\nYour Key Responsibilities:\n\n\u2022 Support Leadership Team with site strategies and goals around employee culture and engagement.\n\n\u2022 Schedule/Coordinate the New Hire On-Boarding Program for the site, Annual Trainings. Lunch and Learns, Employee Engagement Activities, and other site events as assigned.\n\n\u2022 HR Training Ambassador to help roll-out new programs/policies.\n\n\u2022 Manage I-9 Document process for New Hires , Welcome Agendas, Overview of HR Wave Page, Horizon, EE Handbook, etc. \n\n\u2022 Provide support to HR /Training Manager in assessing training program effectiveness to ensure steady development.\n\n\u2022 Project coordination, Audits, KPI reports, and billing/invoices for Manufacturing.\n\n\u2022 Recruiting \u2013 coordinate with hiring manager for onsite Interviews (diversity - interview panels).\n\n\u2022 Partner with Benefits/EAP - coordinate onsite or virtual EAP Training Sessions, Group Announcement. \n\u2022 Point of contact for employees\u2019 basic questions: Payroll, Benefits, HR Wave page.\n\n\u2022 Manage communications via TV Monitor \u0026 Bulletin Board updates \u2013 Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors.\n\n\u2022 Manage front desk needs as assigned like visitor check-ins etc. Assist with security activities like making badges for employees and vendors.\n\n \n \n \nWe Offer:\n\n\u2022 A strong sense of accountability \u2013 you take initiative, speak up, and see things through. You are responsible and focus on what matters.\n\n\u2022 An innovator\u2019s instinct \u2013 you\u2019re always looking for better, smarter, more sustainable ways to make an impact.\n\n\u2022 Curiosity and an open mind - because you believe progress starts with asking, \u201cIs there a better way?\u201d\n\n\u2022 A collaborative spirit \u2013 you\u2019re at your best when working across teams, functions and countries. \n\u2022 A focus on unity - with stakeholders and customers.\n\n\u2022 A competitive compensation package \u2013 with comprehensive health and welfare benefits.\n\n \n \n \n \nYou Bring: \n\u2022 High school diploma. However, an associate or bachelor\u2019s degree in business or office administration is preferred.\n\n\u2022 Prior experience in administrative roles, customer service, or office management is required.\n\n\u2022 Exceptional ability to manage multiple projects, prioritize tasks, and maintain an orderly office environment. Ability to work in a fast-paced environment and prioritize competing deadlines. \n\u2022 Strong verbal and written communication skills to interact with staff, clients, and vendors. Ability to build relationships with all team members at all levels. \n\u2022 Proficiency in Microsoft Office Suite (Word, Excel, Outlook). \n\u2022 SAP and Kronos experience is preferred. \n\n\u2022 Excellent attention to detail and accuracy for all work products. \n\u2022 Ability to lead, by example, and work autonomously. Maintain a high level of confidentiality. \n\n\u2022 Proactive approach to identifying issues and implementing solutions quickly. \n \n \n \n\n\nThe hourly pay rate provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant\u2019s job-related skills, experience, relevant education, or training, and primary work location. The hourly pay rate is $25.00 to $33.00. \n\nIn addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements.\n\n \n \n\n\nAbout dsm-firmenich:\n\nAt dsm-firmenich, we don\u2019t just meet expectations \u2013 we go beyond them. \n\nJoin our global team powered by science, creativity, and a shared purpose: to bring progress to life.\n\nFrom elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions \u2013 every single day. Whether it\u2019s fragrance that helps you focus, alternative meat that\u2019s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.\n\nAnd while you\u2019re making a difference, we\u2019ll make sure you\u2019re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They\u2019re essential to our future. \n\nBecause real progress only happens when we go beyond, together.\n\nInclusion, belonging and equal opportunity statement: \nAt dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work \u2013 and that\u2019s exactly the kind of culture we\u2019re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. \n \nWe\u2019re proud to be an equal opportunity employer, and we\u2019re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we\u2019re committed to reflecting the world we serve. \n \nWe welcome candidates from all backgrounds \u2014 no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. \n \nAnd if you have a disability or need any support through the application process, we\u2019re here to help \u2013 just let us know what you need, and we\u2019ll do everything we can to make it work. \n \n \nAgency statement:\n\nWe\u2019re managing this search directly at dsm-firmenich. If you\u2019re applying as an individual, we\u2019d love to hear from you. We\u2019re not accepting agency submissions or proposals involving fees or commissions for this role.\n