Administrative Specialist (NV)

Description

About Seabreeze Management Company

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington, Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.  At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable,” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live. 

About the Community

Rhodes Ranch offers an exceptional recreational lifestyle centered around its resort-style amenities. The community features the R-Club, a 35,000-square-foot recreation center equipped with a full gym, indoor basketball and racquetball courts, meeting rooms, and a social lounge. 

Why Work Here

With its vibrant amenities, scenic surroundings, and strong sense of community, Rhodes Ranch creates a dynamic and engaging environment not just for residents, but also for the HOA team who supports its operations. Whether in maintenance, recreation, management, or resident services, colleagues play a key role in maintaining the high standards and welcoming atmosphere that define life at Rhodes Ranch. Working here means being part of a team that helps deliver a resort-style experience every day.

The Administrative Specialist is responsible for performing a variety of clerical and document support tasks with a focus on scanning, organizing, and maintaining digital records. This role supports the overall efficiency of the office by ensuring that documents are accurately filed, securely stored, and easily retrievable.

Essential Duties and Responsibilities:  

•   Scan, label, and electronically file physical documents in accordance with company naming conventions
• Maintain organized digital file systems to ensure quick retrieval and reference
• Perform routine data entry, file cleanup, and quality control checks on scanned documents
• Prepare documents for scanning by removing staples, repairing tears, and ensuring readability
• Assist  with other administrative duties such as photocopying, printing, assembling packets, and basic filing
• May handle sensitive and confidential documents with discretion
• Support other departments with document-related requests as needed
• Performs all other duties as needed for business continuity

Requirements

Knowledge, Skills and Experience:

• High school diploma or equivalent required
• At least one year of experience in an administrative, clerical, or document handling role preferred
• Strong attention to detail and accuracy
• Basic computer skills and comfort using scanners, file management systems, and Microsoft Office
• Ability to manage repetitive tasks efficiently
• Reliable, organized, and able to maintain confidentiality
• Ability enter data into property management software
• Good written communication skills to send email communications
• Perform all other duties as assigned

Minimum Education:

• High School Diploma or equivalent required. 

Availability:

Regular business hours and after regular business hours, as necessary.

Work Environment:

The work environment is the typical recreation center and clubhouse buildings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.