Administrative Staff Support Specialist

Quantum Dynamics, Inc. (Quantum) is a Woman-Owned Small Business (WOSB) headquartered in McLean, Virginia. The company is a service-oriented firm with a rich corporate history of quality, responsive service and multi-disciplinary staff having the requisite education, specialized training, and experience to meet the exact needs of all their clients. Quantum focuses on providing quality Engineering, Information Technology, Logistics, Business Management, and Technical Support Services to professional, government, and scientific organizations.

The Administrative Staff Support Specialists are located at NTTC Lackland, Joint Base, San Antonio, TX, and provide necessary administrative support to the activity while ensuring compliance with the guidelines, references, and directives mandated by CENSECFOR and higher authority. The Administrative Staff Support Specialists work closely with other administrative personnel, both military and government civilians, at the work location, and with administrative and managerial personnel at CENSECFOR Headquarters while working in a dynamic, demanding, and high-tempo environment requiring daily interaction with students, military and government civilians.

• Review correspondence to ensure that the contents are consistent with Navy policies, procedures, and emerging administrative requirements.
• Administer the Site Official Mail Management Program, which includes picking up and dropping off mail to/from the local post office.
• Provide inputs regarding CENSECFOR student data as required for the Corporate Enterprise Training Activity Resource System (US Navy) (CeTARS).
• Track/account for Personnel Reliability Program (PRP) qualified and non-qualified PRP candidates.
• Manage the Site’s Directives Program in conjunction with guidance provided from headquarters staff.
• Prepare Navy enlisted performance and officer fitness reports, forward for signature, retain appropriate copies, and mail for records inclusion. Receive and maintain access to BOL Official Military Personnel File.
• Function as the activity’s administrative assistant to track the status and assist in maintaining training and administrative files and Training records for personnel.
• Administer and assist with the Site Files and Records Management program to include receipt, control, and distribution of all incoming and outgoing correspondence; proper filing procedures, ensuring accurate and up-to-date files; and proper record disposal.

Qualifications:

• A High School diploma or GED
• A minimum of four (4) years administrative experience, with at least two (2) years in a Navy or Marine Corps environment
• Possess a valid driver’s license
• Ability to obtain a Favorable Tier 3 Background Investigation and a Secret Clearance for four of the 11 Administrative Staff Support Specialists where applicable (See PWS Section 4)
• Possess the analytic capability to identify and research the various directives, regulations, and policies, in order to determine solutions to problems, issues, and concerns.
• Complete all ethics training requirements set forth by NETC, CENSECFOR and NTTC Lackland prior to working with students and staff

• Must be a U.S. Citizen and eligible to work on Government contracts.
• Must be able to obtain a Common Access Card (CAC).

All your information will be kept confidential according to EEO guidelines.