Administrative Supervisor- Records (Internal Applicants Only)

Company : Confidential

Job Type : Full Time

Fredericksburg, Va

Job Description - Administrative Supervisor- Records (Internal Applicants Only)

INTERNAL VACANCY ANNOUNCEMENT
Administrative Supervisor - Records
Starting Salary: $47,290 - $60,294 DOQ

Join our team at the Police Department as an Administrative Specialist. We are seeking a dedicated professional to provide clerical, administrative, and technical support while supervising a dynamic team. *Note* This position is currently advertised for current City of Fredericksburg employees only.

Key Responsibilities:

Supervise full-time and part-time employees, including assigning and reviewing work, maintaining standards, and handling employee-related matters.
Evaluate and counsel employees on performance and daily duties.
Provide comprehensive support within the Services Division and collaborate with other departments.
Attend relevant staff, budget, and training meetings.
Write performance appraisals and conduct employee reviews.
Act as the Department's liaison for DMV Government access and manage related applications.
Serve as TREDS Administrator, ensuring accurate and timely crash report submissions.
Liaise with the Virginia State Police Sex Offender Registry program and maintain updated information.
Monitor fraudulent ID activity, assisting victims and maintaining records.
Compile and distribute statistical data as requested.
Oversee and manage parking permits, postage meters, and office supplies.
Regularly review and purge arrest records in compliance with legal requirements.
Maintain and update databases related to police reports and legal statutes.
Compile and submit quarterly accreditation proofs to the Accreditation Manager.
Process payroll and manage petty cash funds for the Records Office.
Assist with policy updates and provide civilian fingerprinting services.
Back-up various clerical roles within the department and act as Notary Public.
Train staff on computer software and ensure proficiency in office equipment use.
Communicate effectively with staff, vendors, and the public.
Handle incoming communications and assist with general inquiries.
Perform additional related duties as assigned.

Qualifications:

Associate’s degree in management, business, or a related field preferred.
Five years of experience in business administration or general administrative work preferred.
Minimum three years of supervisory experience preferred.
Notary Public Certification required.
VCIN/NCIC Certification preferred.

Skills and Abilities:

Strong knowledge of clerical and administrative procedures, laws, and regulations related to the position.
Proficiency in office technology and software, including Microsoft Office Suite.
Excellent organizational, communication, and interpersonal skills.
Ability to work independently and make informed decisions.
Strong analytical and problem-solving abilities.
Ability to handle confidential information with discretion.
Capacity to perform under stress and meet deadlines efficiently.

Apply Now: Completed City applications and resumes should be submitted before 4:00pm on April 25, 2025.
Come be part of a knowledgeable and amazing work team committed to excellence in serving a thriving and growing community and the commitment to City’s Core Values. In addition to offering a great work team and excellent salary, the City of Fredericksburg is a member of the Virginia Retirement System and offers competitive health, dental and vision insurance as well as generous vacation/sick leave benefits and 13 paid holidays a year.

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]

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Administrative Supervisor- Records (Internal Applicants Only)

Job Description - Administrative Supervisor- Records (Internal Applicants Only)

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