Administrative Support

Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc. Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized). Set up meetings, video conferences, and conference calls on/off-side as needed. Maintains individual calendars (electronic) as needed for appointments and meetings. Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Makes travel arrangements, via the Corporate Travel department. May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves. Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work. Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks Has a good understanding of how the team integrates with others to achieve objectives May provide informal guidance and support to more junior team members Uses communication skills to regularly exchange information