Administrative Support

Administrative Support

Position Summary

Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front\-desk, and human resources support within a mission\-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service\-oriented, with strong communication skills and attention to detail.

Key Responsibilities

Executive & Administrative Support

• Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
  




• Draft correspondence, prepare documents, and organize materials with accuracy and discretion
  




• Coordinate executive and management meetings, including agendas, logistics, and follow\-up actions
  




• Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
  




• Assist with special projects and help prioritize incoming requests
  

Front Desk & Office Support

• Manage front desk operations by greeting visitors, answering phones, and directing inquiries
  




• Provide general information such as directions, contact details, and organizational resources
  




• Receive, sort, and distribute mail; coordinate outgoing deliveries
  




• Maintain shared office resources, including meeting supplies, keys, and equipment
  




• Order, receive, stock, and distribute office supplies
  

Human Resources Support

• Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
  




• Support recruiting and onboarding activities, including interview coordination and new hire logistics
  




• Assist with HR reporting, audits, and basic payroll system entries
  




• Help organize employee events and prepare internal communications
  




• Coordinate HR\-related meetings, interviews, and team calendars
  




• Perform additional administrative and HR\-related duties as assigned
  

Knowledge, Skills, & Abilities

• Strong organizational and time\-management skills with the ability to manage multiple priorities
  




• Excellent written and verbal communication skills
  




• Professional, customer\-service\-focused demeanor
  




• Ability to handle confidential information with discretion
  




• Comfortable working independently and collaboratively
  




• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
  




• Adaptable and proactive in a fast\-paced office environment
  

Minimum Qualifications

• High school diploma or equivalent (GED) required
  




• 1–3 years of administrative, office, or HR support experience
  




• Experience supporting leadership is a plus but not required
  




• Equivalent combination of education and experience will be considered
  

Work Environment & Physical Requirements

• Primarily office\-based with front\-desk responsibilities
  




• Frequent use of computers and standard office equipment
  




• Regular interaction with employees, visitors, and vendors in person and by phone
  




• Ability to sit or stand for extended periods as required