Administrative Support Assistant

Description

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients’ daily facility operations, planning, and compliance programs. We are looking for an Administrative Support Assistant to work at the offices in Anchorage, Alaska.

Job Responsibilities

• Provide administrative/office support for the 611th Air Support Squadron
• Receive, process, and maintain records of all Site Arrival Requests (SAR) and perform security vetting for all visitors
• Coordinate visit requests
• Advise government officials of budgetary discrepancies or impending shortfalls
• Maintain budget record, monitoring commitments, obligations, and funding requirements
• Act as a liaison between visiting agencies and Pacific Air Forces Regional Support Center (PRSC) on administrative matters
• Coordinate assistance and guidance on rules, regulations, and procedures concerning related tasks which include, but are not limited to existing policies and regulations
• Process travel arrangements
• Serve as the Travel Administrator for all visitors, establishing routing structure for approving and certifying travel, maintain travel profile information to include mailing addresses, phone numbers, and security clearances
• Minimal travel to other areas within Alaska may be required

Requirements

• Minimum one (1) year of administrative and entry-level financial experience (equivalent to level GS-06 in Federal Service)
• Background in general administrative duties
• Background in performing financial planning tasks (maintain budget records, monitor funding)
• Ability to coordinate administrative correspondence covering both internal and external subject matters
• Ability to process statistical and narrative reports for management
• Ability to operate a computer, data process and use Microsoft office products
• Ability to provide verification/certification of education and experience (e.g. copy of degree, transcript of course work, work history)
• Must be able to obtain a Common Access Card (CAC)
• Must be a U.S. Citizen or National
• Must pass background investigation and fingerprint check.
• Must be suitable for Federal employment
• Must be registered for Selective Service, if applicable (www.sss.gov)
• Must be able to pass a drug test

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.