Administrative Support I - Procurement

OFFICE OF THE COOK COUNTY CLERK

NOTICE OF JOB OPPORTUNITY

ADMINISTRATIVE ASSISTANT I - Procurement

Reference ID: COB – 00001

Posting Date: 06/30/25                                                            

Closing Date: 07/14/25, 11:59:00 PM

Status: Full-time 

Shift Start Time:  9:00 A.M.                                                                                 

Shift End Time:  5:00 P.M.

Department: Clerk of the Board

Division: Clerk of the Board and Procurement

Location:   118 N. Clark Street                                                                            

Salary Range:  $59,692

Grade:    15           

Job Code: 6916

Union:  SEIU73

Shakman Status:   NON-EXEMPT                                                                        

FLSA Status: Non-Exempt

Application Process: Internal/External

JOB SUMMARY

The Administrative Support I for Procurement reports directly to the Deputy Clerk of the Board as well their designee to support and assist in the procurements of all related commodities/ goods and services for the Cook County Clerk's Office. The Administrative Support I performs specialized and responsible work in connection with locating sources of supply, interviewing prospective supplies or bidders and processing of requisitions and purchase orders; develops, reviews, and analyzes technical specifications and standards for products; does the more complex purchasing of materials, supplies and equipment. In addition, they are responsible for the procuring open market purchases, paying invoices and all other procurement related duties as deemed necessary by the Deputy Clerk of the Board or their designee.
 

Essential Job Duties 

Preferred Qualifications

• Bachelor's degree in business related field
• Three (3) years procurement/ inventory experience
• Computer literate with industry standard software, including but not limited to, the Microsoft Office Suite of programs.

Knowledge, Skills and Abilities

• Ability to work successfully under pressure as well as meet strict deadlines.
• Clear and coherent communication skills, including but not limited to writing and speaking.
• Problem-solving skills.
• Ability to make independent, competent and objective decisions.
• Knowledge of governmental processes, as well as the interplay between the Clerk's office and various other governmental agencies.
• Strong attention to detail
• Strong organizational skills

Physical Requirement

• Ability to stand, sit, and kneel for long periods of Time.

Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications to demonstrate eligibility for this Position.

CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF EDUCATIONAL CREDENTIALS AND ANY APPLICABLE LICENSE OR  CERTIFICATIONS AS LISTING ABOVE AT THE TIME OF THE INTERVIEW.

Benefits Package

• Medical, Dental, and Vision Coverage

• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

 For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com 

• If you are an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

• Falsification of any information in the application process will result in disqualification, dismissal after hire.

• Applications of eligible applicants will be retained for consideration for ONE-YEAR.

• Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment.  New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.

• The duties list is not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.

• The Cook County Clerk’s Office hires and promotes based on the applicant’s qualifications and merit. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position.

• The Cook County Clerk's Office does not hire for Non-Exempt Positions based on Political Reasons or Factors. Any questions should be sent to Human Resources at 312-603-5763. 

METHOD OF APPLICATION:

Apply online at https://cookcountyclerksoffice.applytojob.com/apply. Online submissions will close at 11:59pm on July 14, 2025

Must be legally authorized to work in the United States without sponsorship.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER