Administrative Support (Office of Medical Dean, College of Osteopathic Medicine)

Job Summary:

The Academic Operations Coordinator (AOC) provides comprehensive administrative support to the Office of the Dean, Baptist University, College of Osteopathic Medicine (BUCOM). This role ensures the efficient coordination of academic student support services and administrative operations, serving as a key liaison between students, faculty, and university administration. The AOC is responsible for facilitating daily business transactions in accordance with established university policies and procedures to support the academic, operational, and financial integrity of the institution. Under the general direction of the Dean, responsible for 8 hours per day, 5 days per week. Incumbents are subject to hours beyond the normal workday.      

Job Responsibilities:

• Provides direction and leadership to the office of the Dean, by utilizing effective organizational skills, time management, oral and written communication, and confidentiality.


• Coordinates the functions of secretarial and telephone support, purchasing,  inventory control, division/department payroll, student evaluation of instruction, records security, postal regulations, and office support, as appropriate, enhancing the efficiency and quality of all assigned areas; serves as liaison with faculty and staff and distributes resources to them based on need.


• Maintains an organized and efficient office by keeping department files and records in an accessible, orderly and current condition to assure appropriate confidentiality and a continuous work flow in the division/department.


• Facilitates compliance with University, Division/Department policies and procedures and  external  regulatory requirements.


• Compiles cost data necessary for budget preparation and oversees operational expenditures within established guidelines. Explains budget variances and maintains budget files.


• Performs related accountabilities as assigned or directed.
  
   

Minimum Qualifications: 

• Bachelors Degree or equivalent experience


• Two (2) years of experience in an academic or other relevant office setting. Proficiency in confidential records maintenance, word processing, data entry, and expertise in use of computers and general office equipment.

Desired Qualifications: 

• Bachelors Degree or equivalent, plus five (5) years of operations experience in an academic or other appropriate office setting.


• Advanced organizational and communication skills as well as the ability to gather and process student, personnel, or financial data and make recommendations for improved operational efficiency.