Administrative Support Specialist

Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

• Quality in delivering solutions,
• Leadership,
• Innovation,
• Teamwork,
• Integrity in conduct,
• Responsiveness to our customer’s mission
• Obtain a suitable evaluation for mandatory drug screenings.

DMS is currently seeking Administrative Support Specialists. The Administrative Support Specialist will perform administrative duties at CENSECFOR HQ and throughout the CENSECFOR domain. They work closely with other contractor, military, and government civilian administrative personnel at each work location.

All Administrative Support Specialists must be familiar with applicable Navy rules, regulations, and other requirements as listed in the contract’s Performance Work Statement (PWS) and may be required to attend in-service training which is designed to update contractor personnel on Government rules, regulations, and other requirements.

Administrative Support Specialists must:

• Be a US Citizen.

• Have no record of criminal convictions.


• Possess an active state driver’s license.

• A High School diploma or GED
• A minimum of four (4) years administrative experience, with at least two (2) years in a Navy or Marine Corps environment
• Possess a valid driver’s license
• Have the ability to obtain a Favorable Tier 3 Background Investigation and a Secret Clearance when required.
• Complete all ethics training requirements set forth by Naval Education and Training Command (NETC) and the Center for Security Forces (CENSECFOR) prior to working with students and staff.
• IA (Information Assurance) checklist and tracking log

Administrative Support Specialist duties may include:

• Administering:




• Site Mail Management Program


• Site Files and Records Program


• Status of training.


• Training schedule coordination with training facilities and resources.


• Site indoctrination for new personnel.




• Creating and preparing:




• Message traffic for leadership approval


• Award packages.


• Military retirement-related correspondence


• Official ceremonial paperwork


• No-cost Temporary Additional Duty (TAD) orders as directed


• Navy and Marine Corps enlisted and officer fitness reports for Commanding Officer’s approval.


• Letters of Designation for activity personnel.


• Graduation certificates.


• Command status updates.


• Bi-Weekly report for Activity Leadership.


• Daily Muster report.

• Managing:




• Learning Activity correspondence compliance with Navy policies and procedures.


• Check-In/Check Out Process


• Government travel details


• Activity’s printing program and Defense Automated Printing Service (DAPS) orders.


• Activity’s Directives Program in conjunction with Headquarters staff.


• Transaction Online Processing System (TOPS).


• Updates to the Learning Activity’s global address list user groups.


• Personally Identifiable Information (PII) on shared drive.


• Training schedules and associated documentation on Navy electronic systems.


• Division Officer records and Instructor Training Records for active duty personnel.


• Training Activity’s Tickler (task reminder) system.


• General Military Training (GMT) training schedule and training records.


• Learning Activity’s Purchase Order funding balances and inventory.


• Local Personnel Support (as alternative point of contact) and related Navy automated personnel systems.


• Privacy Act Office’s administrator responsibilities.

Locations: San Diego, CA

Classification: Full-Time