Administrative Support Specialist

Are you an organized and proactive individual looking for a full-time administrative role? We're seeking an Administrative Support Specialist to join our team and provide chaplaincy support for an Army command. This position is perfect for someone who thrives in a dynamic environment and enjoys helping to keep things running smoothly.

Key Responsibilities:

• Manage schedules and meetings, including coordinating conference calls and online meetings, and resolving any scheduling conflicts.
• Act as a primary point of contact for visitors, phone calls, and emails, providing assistance as needed.
• Process incoming mail daily, sorting and taking action as required.
• Ensure adequate postal and office supplies are available for the recruiting company and individual recruiting stations.
• Maintain comprehensive reports and files, both paper and electronic, for current and historical data.
• Prepare various travel orders and review unit member travel requests using the designated travel system.
• Electronically enter new leads into the lead management system.
• Keep training schedules up-to-date within the training management system and ensure complete copies are distributed.
• Maintain organizational health records, ensuring all files are complete, reports include all required forms, and are submitted within established timelines.
• Notify appropriate representatives when technology issues arise.

Qualifications:

• High School Diploma or equivalent.
• Proficient in using Microsoft Office 365.
• Excellent communication, organizational, and interpersonal skills.
• Knowledge of administrative and clerical procedures, including file management, record-keeping, and general office practices. Previous work experience in a similar administrative role is a plus.
• Must be a US Citizen. 
• Must pass a federal background check and drug testing.

Pay Rate: $18.13 per hour, plus an additional $4.93 per hour health and welfare stipend.

Schedule: Monday - Friday, 8:30 AM - 3:30 PM (30 hours per week)