Administrative Support Specialist

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer‘s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

! This role lasts initially until the end of August 2026 with expected extension, where only a full-time employment is available as form of cooperation.

Tasks and Responsibilities

• Manage calendars, schedule meetings, and handle room bookings.
• Provide support for on-boarding and off-boarding processes.
• Assist in organizing and coordinating leadership events, townhalls, and team meetings.
• Arrange travel, tickets, and reimbursements for employees.
• Oversee logistics, office supplies, and stationery arrangements.
• Raise invoices, process GRNs, and coordinate with vendors.
• Support recruitment processes with interview scheduling and logistics.
• Collaborate effectively with multiple stakeholders, including senior leadership.

• Proven experience in a similar administrative or office support role.
• Fluent in English and Czech (both written and spoken).
• Strong organizational and time-management skills with attention to detail.
• Ability to coordinate multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proactive, reliable, and adaptable to changing priorities.

• Broad range of activities, tasks, and projects
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment
• Company-sponsored events
• Competitive salary and various benefits

Is IT in your DNA?