Administrative Support Specialist III

Title: Administrative Support Specialist III
Location: Onsite – William J. Hughes Technical Center, Egg Harbor Township, NJ
Terms: Full-Time / Onsite
Clearance: Qualified candidates must be U.S. citizens and able to obtain a minimum of Public Trust clearance
Travel: 0%

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

That’s RIVA. Our employee-first approach has manifested a culture that attracts the best and brightest. By investing in people first and providing a flexible work environment, our employees have higher morale, higher productivity rates, and lower turnover. At RIVA, people are our #1 priority.

Position Overview

RIVA Solutions is seeking a highly organized and proactive Administrative Support Specialist III to provide comprehensive administrative and clerical support to leadership and program staff at the William J. Hughes Technical Center. This position requires a detail-oriented professional who can manage a wide range of office responsibilities, maintain accurate records, coordinate schedules, and communicate effectively with internal and external stakeholders.

The ideal candidate will demonstrate excellent organizational and communication skills, work well independently, and show initiative in supporting daily office operations.

Core Responsibilities

• Maintain supervisor’s calendar, schedule appointments, and coordinate meeting logistics including room reservations.
• Anticipate and prepare necessary materials for meetings, conferences, and presentations.
• Maintain and update internal office records, including time and attendance reports, leave records, office equipment inventories, correspondence logs, and training plans.
• Prepare and submit procurement requests in accordance with organizational procedures.
• Enter and track travel authorizations and other administrative documentation.
• Provide meeting support, including preparation of materials, note-taking, and documentation of meeting minutes.
• Review, interpret, and distribute relevant publications, regulations, and directives to ensure organizational awareness and compliance.
• Support ongoing process improvements and recommend changes to office procedures to improve efficiency.

Minimum Qualifications

• Bachelor’s degree in a business-related field.
• OR Associate degree in a business field or related discipline and at least 3 years of relevant experience.
• OR High School Diploma or GED and at least 6 years of relevant experience.
• Must have demonstrated experience using Microsoft Office Suite, including proficiency in Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

Preferred Qualifications

• Prior federal government experience is highly desirable.

Compensation

SCA Rate: $25.20/hr + $5.09 Health & Welfare

RIVA Benefits

• Paid Time Off / Sick Leave
• Health, Dental, and Vision Coverage
• Life Insurance
• 401K Retirement Plan with Company Match
• HSA/FSA Spending Accounts
• Long- and Short-term Disability
• Pet Insurance
• Wellness Program Initiatives
• RIVA Flex (Flexible Hours and Hybrid Work Support)
• Additional Perks & Workplace Benefits

Equal Opportunity Statement

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email [email protected]. Only messages left for this purpose will be returned.