Administrative Team Lead - Housing Support

Company : Sage Solutions Group

Job Description - Administrative Team Lead - Housing Support

HOUSING SUPPORT ADMINISTRATIVE TEAM LEAD – ANN ARBOR – IN-PERSON
Job Summary
Our client is seeking a Housing Support Administrative Team Lead whose role is to provide administrative leadership to the team and who is responsible for all administrative functions in housing programs as assigned. This position must exercise considerable skill in working with funders and other community housing organizations. This employee exercises leadership and independent judgment in carrying out duties. This position is responsible for all HUD, MSHDA, and Continuum of Care compliance. This is a community-based position.

Responsibilities
PROGRAM MANAGEMENT

In conjunction with the Clinical Housing Team Leader, administrate housing contracts: HUD PSH, Coordinated funding, Ann Arbor Housing Commission
Serve as the agency representative when meeting with area agencies including representation at the Community Housing Prioritization (CHP) meeting
Confirm eligibility, complete move-in paperwork, and disability and income certifications
Coordinate data migration to rental assistance software
Oversite of document/form creation and management for housing programs
Oversee the Rental Assistance billing
Maintain current tenant list
Manage Housing Quality Standards inspection training, scheduling and documentation
Receive and review all Rental Assistance/Leasing Paperwork
Oversees corporate compliance with applicable funding sources
Ensures that the program is operated under the company name and funding source guidelines, policies, and procedures
Apply HUD record-keeping standards including PSH Program Manual
Coordinate apartment key organization and use
Participate in the digitization of all housing program files
With the voucher manager, send late rent notices and other correspondence to tenants
Acquire insurance as needed for apartment complexes and act as point person with insurance company certificate of insurance up to date
Maintain oversight and assignment of housing vouchers
Oversite of housing voucher paperwork, leasing information, and statistical program evaluation
Review client information for entrance to and exit from the program

EMPLOYEE DEVELOPMENT AND OVERSIGHT

Promote a positive working environment/relationships through presentation and information sharing
In cooperation with MAP staff, conduct or schedule inspections
Enter data into HMIS as necessary, work with Clinical Housing Supports Team Leader to serve as HMIS Agency Co-Administrator, ensuring data quality
Supervision of Voucher Manager

COMMUNITY RELATIONS

Maintains a positive relationship with WHA, funding sources including the Washtenaw County, Ann Arbor Housing Commission, and coordinates closely with MAP property managers, external landlords and other supportive service agencies
Act as tenant/landlord liaison, act as first point of contact for landlords

GRANT FUNDING

Complete information requested for reporting for HUD and other funding sources
Track matching funds utilization for grant programs
Assist with gathering project evaluation information for grant reporting and annual reports as well as for agency Program Evaluation
Application and development of new grants in conjunction with the MAP CEO and/or development staff

ADMINISTRATION

Attend Leadership Team meetings
Staff program board committee
Participate on MAP committee assignments & fundraising activities
Regular and routine attendance as scheduled
All other duties as assigned

Requirements

Master’s Degree in human services is strongly preferred or a Bachelor’s degree with exceptional experience with persons with disabilities, project management, and affordable housing management may be considered as well
Minimum of 2 years’ experience in a leadership or supervisory role
Minimum of 2 years’ experience with budgeting, financial reporting, and grant management
Minimum of 3 years’ experience in an administrative position
Valid Driver License

Perks/Benefits

Competitive Salary
Health & Wellness List
Retirement Accounts
Paid Time Off
Culture

We are an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.

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Administrative Team Lead - Housing Support

Job Description - Administrative Team Lead - Housing Support

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