Administrative Technician I - Family Division

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What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a cover letter and resume.

Position Summary

This is skilled paraprofessional work performing a variety of administrative and technical activities of specific scope and difficulty.  The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require.  The work involves extensive independent judgment and considerable discretion to act. Supervision of a number of clerical employees may be performed. This class is distinguished from advanced level clerical classes by the scope of responsibilities, difficulty and complexity of functions and assignments performed, and degree of independent judgment for resolving functional problems. General supervision is received from an administrative superior.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a cover letter and resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Prepare and maintain information, reports, records, and spreadsheets.
• Collect, verify, organize and input data into databases.
• Draft, prepare and proofread a variety of finished documents such as letters, memoranda or reports.
• Disseminates information to appropriate offices.
• Enters and retrieves information from personal computer or Courts system.
• Search, process and prepare petitions for court.
• Submit cases into court computer systems.
• Search cases in court computer systems and update information, as necessary
• Docket court filings, including but not limited to administrative and other court orders, evaluations, drug screens, paternity tests and safety affidavits filed by DHS, and documents filed by attorneys and the public that require docketing into appropriate court systems.
• Receive and/or prepare, docket, and schedule for appropriate proceedings petitions filed within the applicable Branch of Family Court.
• Assist attorneys and clients with inquiries and maintain logs of parties reviewing petitions and other court records.
• Work in conjunction with other offices within Family Court, the FJD, and partner agencies to prepare cases for court.
• Perform other duties as assigned.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a cover letter and resume.

Competencies, Knowledge, Skills and Abilities

• Ability of business English, spelling and arithmetic.
• Ability to understand and follow written and oral instructions.
• Ability to present ideas effectively, both orally and in writing.
• Good work habits, such as organization, time/task management and the ability to work without close supervision once trained.
• General knowledge of the statutes, procedural rules, administrative regulations, and other applicable rules governing Family Court matters, and specific knowledge of the administrative aspects of case initiation, management and conditions is preferred.
• Knowledge of standard computer software for word processing, spreadsheet software, such as Word, Access, and Excel.
• Ability to enter and retrieve data from computerized systems.
• Ability to learn new systems and procedures within reasonable timeframes, as business needs require.
• Ability to establish and maintain effective working relationships with coworkers, lawyers, associates, court personnel and the general public.

The First Judicial District of Pennsylvania is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a cover letter and resume.

1. High school diploma or equivalent.
2. Completion of at least two years of study at an accredited college or university.

                        OR

1. Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute for those listed.
2. Ability to perform the essential functions of a position in this class.
3. Covid-19 vaccination recommended.
4. On site (not remote) position.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a cover letter and resume.

Salary Range: $40,503 - $44,138 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx