Administrative/Executive Assistant - Start Immediately

Administrative Assistant

Pasadena, CA

Salary: $26 - $28 per hour

Responsibilities:
-Answering phones, taking messages, and directing calls to appropriate personnel.
-Greeting and assisting visitors and clients.
-Managing and maintaining office supplies, equipment, and facilities.
-Handling incoming and outgoing mail and packages.
-Coordinating appointments, meetings, and conference calls for executives or teams.
-Managing and updating calendars, ensuring that schedules are organized and efficient.
-Entering data into spreadsheets, databases, or other software applications.
-Maintaining and organizing electronic and paper files and records.
-Drafting, formatting, and proofreading emails, letters, memos, and reports.
-Managing and prioritizing email communications.
-Arranging meetings, including room setup, catering, and audiovisual equipment.
-Coordinating and organizing company events, conferences, and seminars.
-Creating and formatting documents, presentations, spreadsheets, and reports.
-Assisting with the preparation of business proposals and presentations.
-Tracking and reconciling expenses, receipts, and invoices.
-Preparing and submitting expense reports.
-Providing administrative support to various departments or teams.
-Assisting with special projects and tasks as assigned.
-Assisting with client or customer inquiries and requests.
-Maintaining positive relationships with clients and customers.
-Managing physical and digital filing systems.
-Ensuring documents are archived or disposed of according to company policies.
-Proficiency in using office software (e.g., Microsoft Office Suite, Excel, Google Workspace).

Please email resumes to Carolyn Driedger at

Call direct: (626) 389-1518

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.