Administrator

Here at The Tri-M Group, LLC we are an employee owned company placing our employees first, knowing that highly trained, skilled, and compensated workforce can better serve our customers, our families and our communities.  We’ve built a reputation for delivering quality and professional commercial electrical services with safety as a top priority.  In addition, we place a strong emphasis on our employees, and it starts with hiring the best and brightest talent in the industry!

Check out Tri-M’s comprehensive benefit list below the job description!

Summary Description

Responsible for providing overall administrative support to the BAS business unit.  Performs administrative tasks for the entire business unit as needed ensuring operational efficiency.

Duties and Responsibilities

Essential Functions:

• Complies with and ensures compliance with all Tri-M safety policies and procedures.


• Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company.


• Processes all contract and work order initializations, including change order documentation, and ensures all information is entered into our accounting system accurately.


• Responsible for the timely completion of contract, T&M and work order billing from preparation to data entry into our accounting system.


• Prepares monthly cost/revenue reports as needed ensuring all costs are covered with adequate invoicing.


• Assists with project closeout documentation including warranty letters and other related documentation.


• Processes certificates of insurance and bid bond applications for respective projects.


• Assists our AR clerk with collections as needed and attends bi-weekly AR meetings.


• Responsible for the preparation of all contract documentation for signature.


• Uploads pertinent documentation to ProNav on respective projects as needed.


• Assists other administrative staff when needed during busy periods.


• Provides phone support for respective business units.


• Ensures project filing and archiving are current and accurate.


• Ensures accuracy of invoice coding, job cost coding and contract values in accounting system.


• Attends applicable division meetings and prepares minutes as needed.


• Performs other tasks as assigned.
  
  

Job Qualifications

Skills/Educational Requirements:

• High school diploma or equivalency.  Post high school training preferred.


• Minimum 5 years’ experience in administrative work. Experience with construction terminology preferred, but not required.


• Ability to operate basic office equipment.


• Intermediate level of computer literacy including word processing, formatting spreadsheets, processing emails and database management.


• Above average math skills.


• Excellent customer service skills.


• Ability to work in a fast-paced environment and meet deadlines as part of a team.


• Good attention to detail and self-starter.
  

Physical Requirements:

• 
  Working 40 hours/week, scheduled in 8 to 10 hour shifts


• 
  Vision adequate for daily and consistent computer use and reading


• 
  Sitting 6 to 8 hours/day


• 
  Lifting weights of 0 to 30 lbs. from floor to above shoulders


• 
  Repetitive use of hands for writing, typing, data entry
  

Here at The Tri-M Group, LLC we offer:

• Fair and competitive pay


• Comprehensive Medical, Prescription, Vision and Dental Insurance


• HRA Spending Account


• 
  Employer-paid Life and AD&D Insurance


• Seven Paid Holidays


• Vacation/Sick/ Personal Leave


• 401k Retirement Program with Company Match


• Employee Assistance Program


• And much more!

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Notice to third parties: Please note that The Tri-M Group does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, The Tri-M Group, LLC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, The Tri-M Group, LLC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of The Tri-M Group, LLC.