Administrator

JOB TITLE: ADMINISTRATOR

About This Job:

Q -Sourcing Limited trading as Q -Sourcing Servtec is a manpower
management solutions firm operating in the East African Region in the countries
of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a
competent, skilled, and experienced Administrator with Accounting
experience to work in Nairobi, Kenya.

Job Summary:

The Office Administrator will provide
administrative, clerical, and basic accounting support to ensure the efficient
operation of office activities. The role will support document management,
office coordination, record keeping, procurement processes, petty cash
administration, and basic accounting functions. Candidates with an accounting
background will have an added advantage.

DUTIES &
RESPONSIBILITIES:

Administrative
Support

• Provide general administrative
  and clerical support to the office.
  
• Manage incoming and outgoing
  correspondence, emails, and telephone calls.
  
• Maintain accurate filing systems,
  both physical and electronic.
  
• Prepare reports, letters, memos,
  and other business documents.
  
• Assist in scheduling meetings,
  appointments, and travel arrangements.
  

Records Management

v  Maintain
employee, supplier, and company records in an organized manner.

v  Ensure
proper storage, retrieval, and confidentiality of company documents.

v  Update
databases and administrative records regularly.

Accounting
& Financial Support

v  Assist
in maintaining petty cash records and reconciliations.

v  Support
invoice processing, payment follow -ups, and expense tracking.

v  Assist
in preparing payment vouchers and supporting documents.

v  Maintain
accurate financial and administrative records.

v  Support
accounts payable and accounts receivable documentation.

v  Assist
during internal and external audits by providing required documentation.

v  Support
the Finance Department with data entry and financial reporting tasks.

Office Coordination

v  Monitor
and manage office supplies and stationery inventory.

v  Coordinate
procurement requests and liaise with suppliers when required.

v  Support
office maintenance activities and ensure a conducive working environment.

v  Assist
in organizing company meetings, events, and training sessions.

Communication &
Customer Service

v  Serve
as the first point of contact for visitors and clients.

v  Respond
to inquiries professionally and direct them to the appropriate departments.

v  Maintain
positive relationships with internal and external stakeholders.

Compliance &
Reporting

• Ensure adherence to company
  administrative procedures and policies.
  
• Prepare periodic administrative
  reports as required.
  

v  Support
audit and compliance processes by providing necessary documentation.

Perform any other
duties assigned by the supervisor in line with the role.

Requirements

Academic
Qualifications

• Diploma in Business
  Administration, Office Administration, Public Administration, Human
  Resource Management, bachelor’s degree in accounting, Accounts, Business
  Administration, or related discipline.
  
• CPA Part I or Part II, ATD, ACCA,
  or equivalent accounting qualification.
  
• Proficiency in accounting
  software and financial record management.
  

Experience
Requirements

• 1–3 years of experience in an
  administrative, office support, customer service, or clerical role. 
  

Interested and qualified applicants should submit
their applications through the link below

Note:      Only shortlisted applicants will be contacted.

Q -SOURCING SERVTEC IS AN EQUAL
OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.