Administrator

Location: Sevenoaks, Kent
Salary: £26,000 – £28,000 per annum
Hours: Monday to Friday, 9:00am – 5:00pm
Employment Type: Full-time

About the Role

We are looking for a highly organised and proactive Administrator to join our team in Sevenoaks. Working for an established Mechanical & Electrical (M&E) Building Services provider, you will play an important role in supporting the day-to-day administration of our operations and ensuring our office and service activities run smoothly.

This is a varied role that would suit someone who enjoys working in a busy environment, has excellent attention to detail and is confident communicating with colleagues, clients and suppliers.

Key Responsibilities

• Coordinating and managing engineers' and management diaries and appointments


• Scheduling site visits, planned works and reactive maintenance


• Raising and processing Purchase Orders (POs)


• Preparing and processing invoices and supporting the accounts process


• Liaising with clients, suppliers, contractors and engineers


• Updating internal systems, records and job information


• Assisting with the administration of maintenance and building services contracts


• Monitoring outstanding paperwork, purchase orders and invoices


• Preparing reports, spreadsheets and general administrative documentation


• Handling telephone and email enquiries in a professional manner


• Supporting the wider operations team with day-to-day administrative tasks


• Ensuring information is accurately recorded and communicated to the relevant teams


• Providing general office support as required

About You

The successful candidate will be organised, reliable and detail-oriented, with the ability to manage multiple tasks and priorities effectively.

You will ideally have:

• Previous experience in an administrative, coordination or office-based role


• Strong organisational and time-management skills


• Excellent attention to detail and accuracy


• Good written and verbal communication skills


• Confidence using Microsoft Office, particularly Outlook and Excel


• The ability to work independently as well as part of a team


• A professional and friendly approach when dealing with clients and suppliers


• The ability to prioritise workload and meet deadlines

Experience within M&E, construction, facilities management, property or building services would be advantageous, although full industry training can be provided for the right candidate.

The Package

• Salary of £26,000 – £28,000 per annum, depending on experience


• Monday to Friday, 9:00am – 5:00pm


• Full-time, permanent position


• Office-based role in Sevenoaks


• Supportive and professional working environment