Administrator, Commercial Property Management

Description

Administrator, Commercial Property Management – Upland, CA

About Us:

Lewis Group of Companies is one of the nation’s largest privately held real estate development firms. With over 70 years of experience, we’re committed to creating communities that thrive. We value honesty, long-term relationships, and high-quality standards that benefit our employees, residents, and the broader communities we serve. Our values of Authenticity, Responsibility, Integrity, Collaboration, and Passion guide how we work every day. 

Lewis seeks an organized, detail-oriented Administrator to join our Commercial Property Management team at the corporate office. In this role, you’ll provide administrative, accounting, and operational support to our Commercial Property Management team while working with tenants, vendors, contractors, and internal associates.

This is a great opportunity for someone with strong administrative skills who enjoys managing details, staying organized, and supporting a busy property management operation.

Your Work will include:

• Provide day-to-day administrative support to the Commercial Property Management group.
• Prepare, organize, review, and maintain tenant and department documentation.
• Prepare and accurately file tenant notices and other property-related correspondence.
• Code and process vendor invoices and assist with payment administration.
• Prepare, process, and maintain purchase orders.
• Administer and maintain contracts for vendors, subcontractors, and other property management partners.
• Communicate with contractors and vendors regarding maintenance needs, scheduling, and insurance requirements.
• Assist tenants and internal associates with invoice and payment-related questions.
• Answer department phone lines and respond professionally to tenants, vendors, and the public.
• Provide additional administrative support to Commercial Property Managers and assist with departmental projects as needed.
• Tracking and follow-up through completion for all assignments. 
• Follow established safety procedures.
• Note: Occasional after-hours availability may be required to support property needs.

Skills for Success:

• 3–4+ years of administrative experience preferred, ideally within an office or commercial property management environment.
• Strong organizational skills with the ability to manage multiple priorities and requests simultaneously.
• Excellent attention to detail and accuracy, particularly when working with invoices, purchase orders, contracts, and property documentation.
• Strong communication and customer service skills.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn and work with systems such as Bottomline, JDE, MRI, and other property management or accounting software.
• Note: a valid driver’s license and reliable transportation may be required for occasional travel to Company properties.

This is an excellent opportunity to join a nationally awarded and recognized, growing company with a strong history, a broad future, and positive corporate culture. In addition to a competitive hourly pay rate ($27/per hour), Lewis offers annual bonus and raise eligibility, mileage reimbursement, $60/month cellphone reimbursement, a variety of health benefits to choose from, a 401k with company match, and much more.

To learn more about Lewis, visit our websites at www.lewiscareers.com and www.lewiscareers.com

Please note: This posting is a summary of the role's primary duties. For a comprehensive list of essential functions, physical demands, and formal requirements, please request the full internal job description.

Lewis is an Equal Opportunity Employer and encourages applicants of diverse backgrounds to apply.