Administrator I-District

General Summary

The District Administrator I is responsible for the support of the administration and processing of contracts, invoicing, work records, personnel files and associated documents.

Essential Job Functions

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern

• Adheres to and is a champion of TEAM’s Core Values

• Assists with all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order

• Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis

• Provides Corporate with adequate documentation to support vendor invoice payments

• Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.

• Assists with making ready work packages per the customer contract requirements

• Ensures inventory is properly expensed to each project in AX

• Places and/or processes intercompany inventory purchase orders and inventory transfers

• Assists Operations with cycle count process as needed

• Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects

Job Qualifications

• High school diploma or equivalent required

• One (1) year or more of experience in an administrative 

• Proficient with Microsoft Word, Excel and PowerPoint preferred

• Experience with Microsoft Dynamics AX a plus

• Travel requirement 0% - 25%

Work Conditions

• Position is located at the District office

• Work is conducted in a semi-private office/cubicle setting

• Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm