Administrator in Training (AIT)

Operational Leadership & Oversight

• Assist in directing daily facility operations to ensure high‑quality resident care and service delivery.
• Support the implementation and communication of policies related to resident care, personnel, financial management, safety, and facility operations.
• Monitor compliance with federal, state, and local regulations, and participate in corrective action planning when needed.
• Participate in the development, review, and revision of policies, procedures, and departmental manuals.
• Attend and contribute to leadership, department head, and interdisciplinary team meetings.

Staff Leadership & Development

• Assist in selecting, training, and evaluating department supervisors and staff.
• Conduct or support in‑service training and supervisory development programs.
• Observe and assess staff performance, offering coaching and support to promote a professional, resident‑centered environment.
• Foster positive working relationships across all departments.

Financial & Business Operations

• Review and monitor the facility’s financial status, including budgets, expenditures, and revenue streams.
• Support the maintenance of accurate accounting systems and financial records.
• Assist in preparing forecast budgets and recommending fee schedule adjustments under the direction of the Administrator.
• Participate in financial reviews, audits, and reimbursement processes (Medicare, Medicaid, third‑party payers).

Regulatory Compliance & Quality Assurance

• Participate in quality assurance and performance improvement (QAPI) activities.
• Assist in ensuring compliance with all licensing, certification, and regulatory requirements.
• Help prepare for surveys, inspections, and audits, and participate in follow‑up actions.

Community & External Relations

• Promote positive public relations and represent the facility in community activities and professional meetings.
• Maintain effective working relationships with hospitals, healthcare providers, referral sources, and community agencies.
• Assist in establishing and maintaining transfer agreements and service partnerships.

Facility Management

• Participate in evaluating the physical condition of the facility and recommending repairs, improvements, or capital projects.
• Assist in approving major equipment purchases and operational contracts within established guidelines.

Resident & Family Support

• Support the identification of resident social service needs and coordinate referrals to appropriate agencies.
• Uphold and promote the Resident Bill of Rights and ensure resident dignity, safety, and satisfaction.

Responsibilities

• Serve as a liaison among the governing body, medical staff, and attending physicians.
• Support personnel management, staffing oversight, and workforce development.
• Ensure the delivery of appropriate, high‑quality resident care.
• Maintain strong community relationships and represent the facility professionally.
• Ensure compliance with all facility policies and regulatory requirements.
• Report progress, concerns, and operational updates to the Administrator.

Working Conditions

• Office and facility environment with adequate lighting and ventilation.
• Frequent walking, standing, and interaction with residents, families, staff, and the public.
• Subject to interruptions, shifting priorities, and emotionally sensitive situations.
• Required to attend meetings, trainings, and community events.
• May work beyond normal business hours as needed.

Physical Demands

• Regularly required to talk, hear, and communicate clearly.
• Frequent sitting, standing, walking, bending, twisting, kneeling, stooping, and reaching.
• Must be able to lift, push, pull, or move equipment and supplies up to 50 pounds.
• Requires fine motor skills, visual acuity, and the ability to navigate the facility safely.

Qualifications

• Experience in a supervisory or leadership role within a healthcare facility preferred.
• Advanced training in nursing home administration, workshops, or related programs strongly preferred.
• Knowledge of personnel management, healthcare operations, and long‑term care regulations.
• Understanding of nursing and medical practices relevant to long‑term care.
• Ability to supervise professional and non‑professional staff effectively.
• Knowledge of local economic conditions and ability to support cost‑effective operations.
• Demonstrated ability to stay current with changes in long‑term care regulations, standards, and best practices.
• Strong communication, organizational, and problem‑solving skills.