Admissions & Advancement Coordinator- Mount Sacred Heart Catholic School

Employment Status: Full-time

FLSA Status: Non-Exempt (hourly)

Reports to: Principal

Summary:

The Admissions and Advancement Coordinator at Mount Sacred Heart Catholic School plays a key role in promoting the school’s mission through strategic communication, relationship-building, and outreach efforts. This position is responsible for cultivating strong connections within the school community and fostering engagement with alumni. The role requires excellent communication skills, proficiency in marketing, public relations, and social media management, and the ability to collaborate effectively with a wide range of stakeholders, including students, families, staff, and alumni. Core responsibilities include managing student recruitment and re-enrollment efforts; developing and maintaining the school’s presence across various social media platforms; and overseeing the planning and execution of donation and fundraising initiatives.

Position Responsibilities:

Communication & Marketing

• Develop and implement a consistent communication and marketing strategy across all platforms.
•  Create engaging content for newsletters, the school website, social media, press releases, and promotional materials.
•  Maintain and regularly update the school’s website and social media channels to ensure accuracy and timeliness.
•  Write and distribute newsletters, press releases, and school-wide communications to inform and engage current families, prospective families, and the broader community.
•  Promote key events such as open houses, fundraisers, and community outreach initiatives.
•  Collaborate with faculty and staff to gather stories, photos, and highlights that reflect daily school life.
•  Ensure all communications align with and promote Mount Sacred Heart’s mission, values, and brand identity.

Admissions & Enrollment

•  Oversee student recruitment, enrollment, and re-enrollment efforts.
•  Guide prospective families from initial inquiry through the enrollment process.
•  Plan and lead campus tours and admissions events.
•  Evaluate and adjust recruitment strategies to support enrollment growth and retention.

Alumni & Community Engagement

•  Maintain strong alumni relationships through outreach, events, and volunteer opportunities. 
•  Keep alumni contact information and records up to date.
•  Involve alumni in mentorship, networking, and giving initiatives.

Advancement & Fundraising

• Coordinate school fundraising campaigns, including online donation platforms.
• Support donor communication and stewardship efforts.
• Collaborate with vendors and staff to promote giving opportunities and fundraising events.

Relationship Building & Community Engagement

•  Foster positive relationships with parents, students, alumni, and staff.
•  Serve as a point of contact for communications and support.
•  Represent the school at community and outreach events.
•  Seek out professional development to stay updated on best practices.

Other duties as requested by the school principal.

Minimum Qualifications:

•  Bachelor's degree in communications, public relations, marketing, or a related field (a combination of relevant education and experience will also be considered).
•  Previous experience in a similar role, preferably in an educational or nonprofit setting.
•  Strong written and verbal communication skills, with the ability to tailor messages to different audiences. 
•  Proficiency in social media platforms, content management systems, and design software.
•  Knowledge of marketing principles and strategies, including digital marketing techniques.
•  Excellent organizational skills and the ability to manage multiple projects simultaneously.
•  Strong interpersonal skills with the ability to build relationships and engage with diverse stakeholders.
•  Creativity and the ability to think strategically to promote the school's mission and values.
•  Familiarity with Catholic education and understanding the unique needs of faith-based educational institutions is preferred.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.