Admissions Assistant - TEMP

Position Summary

The Admissions Assistant provides administrative and operational support to the Admissions Department at a career school, ensuring prospective students receive accurate, timely, and compliant information throughout the inquiry and application process. This role supports admissions advisors, coordinates documentation, and assists with enrollment activities while adhering to institutional policies and applicable state, federal, and accrediting agency regulations.

Essential Duties and Responsibilities

• Serve as a primary administrative support resource for the Admissions team
• Respond to general prospective student inquiries via phone, email, and in-person in a professional and student-centered manner
• Schedule virtual and in-person admissions appointments and campus tours as applicable
• Assist with application and document submissions
• Track admissions documents and maintain accurate student records in the Student Information System (SIS) and CRM
• Verify receipt of required admissions materials and follow up with applicants as needed
• Support data entry, reporting, and audit preparation related to admissions activity
• Coordinate with Financial Aid, Registrar, and Student Services to ensure a smooth transition from inquiry to enrollment
• Maintain confidentiality of student records in compliance with FERPA and institutional policies
• Perform other related duties as assigned to support enrollment goals and departmental operations

Compliance & Regulatory Responsibilities

• Adhere to all institutional admissions policies and procedures
• Ensure accuracy and completeness of admissions records for regulatory and accreditation compliance
• Support compliance with applicable state authorization, consumer disclosure, and enrollment agreement requirements
• Escalate compliance concerns or discrepancies to admissions leadership as appropriate

Required Qualifications

• High school diploma or equivalent required; associate degree preferred
• Minimum of 1 year of administrative, admissions, or customer service experience (education environment preferred)
• Strong organizational and time-management skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and database systems
• Ability to manage multiple tasks in a fast-paced environment

Preferred Qualifications

• Experience working in a career school, proprietary institution, or regulated education environment
• Familiarity with Student Information Systems (SIS) and CRM platforms
• Understanding of admissions processes, enrollment agreements, and student documentation

Skills and Competencies

• Student-focused customer service mindset
• Strong interpersonal and collaboration skills
• Accuracy and consistency in data entry and recordkeeping
• Ability to exercise discretion and maintain confidentiality
• Adaptability to changing enrollment priorities and regulatory requirements

Work Environment & Physical Demands

• Office-based environment with regular computer and phone use
• Ability to sit or stand for extended periods
• Occasional lifting of files or materials (up to 15 lbs.)

Pay range:18-22 an hour

An Equal Opportunity Employer
All employment decisions are made without regard to unlawful considerations of race, sex, religion, national origin, age, disability, or any other legally protected status. Reasonable accommodations are available upon request.

Disclaimer: This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.